Teaching Associates/Graduate Assistants (Unit 11) Sign-Up

Teaching Associate & Graduate Assistant Electronic Sign-Up Process

STUDENTS MAY NOT WORK UNTIL SIGN-UPS ARE COMPLETE

Start the process 2 weeks before the Academic Student will begin work.

1. New Hire Form

Please complete the New Hire Form.

New Hire Form

The rest of the process looks like this

1. HR will send the appropriate sign-up packet to the new hire.
2. HR will determine if an I-9 is needed and will send the electronic form to the new hire via I-9 Tracker.
3. Once the sign-up packet and I-9 form (if needed) are received back in HR, you will be sent an email that your new hire is cleared to start work. 

 Instructions for Departments

Batch Upload Template

2. The Appointment/Contract

Department builds the contract in PeopleSoft.

3. Background Check

Select and initiate the appropriate background checks with Accurate.

Learn About Background Checks

 4. Telecommute Agreement and/or the Supervisor Checklist

Departments are responsible for sending the Telecommute Agreement and/or the Supervisor Checklist, depending on the location of the employee’s work 

• COVID-19 Safety Guidelines Course
  REQUIRED COURSE FOR PEOPLE WHO WILL PHYSICALLY BE ON CAMPUS - Please contact Alfredo S. Corral - alfredo.corral@humboldt.edu for assignment of this required course 
• I-9 Acceptable Documents
  List of documents that are accepted to establish identity and employment authorization for the I-9 form
• Temporary Telecommuting Agreement
  NOTE: DO NOT SEND LINK TO EMPLOYEES - Instead fill out the form with the staff member and appropriate administrator emails and names and hit the Send button.

Forms & Guides for Students

• Green and Gold Calendar
  Pay, vacation, and other dates - Current Fiscal Year
• Employee Action Request - UPDATES ONLY (EAR Form)
  NOTE: USE THIS FORM FOR UPDATES ONLY- This form is required from the State and is used prior to employment or to make changes during employment, for determining exemption status for taxable deductions, and any other deductions sought. This form is also used for address & withholding changes. 
• Application for a Social Security Card
  Apply for an original Social Security card, apply for a replacement Social Security card, change or correct information on your Social Security number record 
• CSU Family Medical Leave Policy Notice to Employees
  Please review the Family Leave section on the Leave & Disability page 
• Direct Deposit Form
  To enroll in Direct Deposit, complete this form. 
• EAR Packet Guide
• Understanding your State of California Pay Warrant