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Campus Event Planning
All campus users must submit the Campus Event Form in 25Live to request space for their gathering.
The Campus Event Form serves as a one-stop shop for campus event planning. By completing the custom attribute questions and selecting any needed services or equipment in the Event Resources section, your request will be routed to relevant Campus Partners, including: Facilities Management, ITS, Catering, Parking, CES, Risk Management, UPD.
New to 25Live? Reach out to Conference & Event Services to schedule a training session.
Looking for Campus Sponsored/Hosted Events information? You can find that here!
Event Submission Timeline | |
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| Organization Meeting | Minimum days to submit: 2 business days |
| Low-impact events | Minimum days to submit: 2 weeks or 10 business days |
| Events fall under this label if they have less than 150 people, no physical activity, no cash or financial transactions, are closed events, and do not take a lot of support from other campus departments. Additional support is any equipment or service that is not already included in the baseline services. | |
| High-impact Events | Minimum days to submit: 4 weeks or 20 business days |
| These events require more notice because of their risk factors or services to support the event. They must go through multiple phases of review and approval with Risk Management, UPD, FM, and the events office, among others. The review process extends the amount of time needed. High-impact events are any events that include: High-Risk Food or drink, Non-Campus Catered alcohol, minors present, any sort of cash or financial transaction, ceremonial smoke, off-campus, evening/weekend/overnight events, a large number of people, a space utilized for a purpose not intended. | |
Need help deciding which room to reserve? | |
Space Availability Lookup |
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| To create a reservation using this grid you will need to be signed into your MyHumboldt OR you will need disable your add blocker and sign in to your MyHumboldt. |
How to use this grid to find space availability: Image  |
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Drop-in Zoom Room
Drop-in sessions are closed for the Summer and will resume in August, 2025.
If you need assistance or training with making a room reservation or submitting your event request, feel free to email ces@humboldt.edu or call (707) 826-5981 if you have questions.
