Role Descriptions

Overview

Responsibilities

• Formulates the Association's Rules, Regulations and Policies.
• Considers and adopts legislation and passes resolutions to support students
• Maintains written records like reports, agendas, and minutes
• Helps appoint students to committees
• May place legislative initiatives on the ballot by majority vote
• Considers and approves the annual A.S. budget
• Creates and empower committees and ad-hoc committees to accomplish goals set by the Board of Directors
• Conducts open and public meetings
• Provide equal representation to students of all colleges of the university
• Establishes the amount of the A.S. fees with the approval of its membership through elections
• Communicates to students and the campus community
• Promotes the use and development of programs funded by the Association
• Monitors and evaluates budgets and services offered by organizations funded by the A.S.

Responsibilities to Students

• Provide equal representation to students of all colleges of the university
• Establishes the amount of the A.S. fees with the approval of its membership through elections
• Communicates to students and the campus community

Campus/Community Involvement

• Consider the opinions and needs of our immediate constituency, the Students, prior to our taking any action on their behalf
• Be vocal on issues that protect and increase student rights; create opportunities to increase the student perspective in the University decision making process; actively seek institutional changes that serve to enhance the student environment; and uphold and protect the integrity of the student body association
• Allocate Associated Student Body fees in accordance with the A.S. Mission Statement
• Promotes the use and development of programs funded by the Association
• Monitors and evaluates budgets and services offered by organizations funded by the A.S.
• Serves on and appoints students to committees, boards, and working groups

Time Commitment

Board members work between 6 and 20 hours depending on position. As a base, all members are scheduled for:

• A minimum of two (2) office hours per week
• Bi-weekly Friday meetings held from 11 am - 1 pm
• Various forms of training throughout the year
• Committee meetings (vary by position and by appointment)

Executives

President

The President is the chief executive officer of the Association elected by the Association membership.

Approximate Time Commitment: Up to 20 hours per week

Wage: $16.50/hour

1. Serves as the official representative of the Association.
2. May propose legislation to the A.S. Board.
3. Recommended over 45 appointments of student representatives to committees and boards for the Association with the consent of the A.S. Board by a 2/3 vote.
4. Recommends the A.S. External Affairs Representative and Public Relations Officer, and any vacant voting positions to the A.S. Board of Directors
5. Serves as a voting member of the A.S. Board and votes on actions or decisions taken by the A.S. Board.
6. Serves Cal Poly Humboldt at the California State Student Association (CSSA) in the absence of the A.S. External Affairs representative
7. Serves as Chair to the A.S. Executive Committee, the IRA (Instructionally Related Activities) Committee, the Student Fee Advisory Committee
8. Serves as a voting member of the University Center Board of Directors, University Resources & Planning Committee (URPC), University Senate, University Senate Executive Committee, A.S. Finance Committee, Faculty Affairs Committee, and  Honorary Degree Nominating Committee
9. Sits as an advisory member on the University President’s Cabinet
   1. The positions on University Senate Executive Committee, Faculty Affairs Committee, IRA Committee, Student Fee Advisory Committee, University Resources & Planning Committee, and President’s Cabinet can be designated to another student representative

Term: From the ratification of election results at the A.S. transitional meeting in May/time of appointment through the next A.S. transitional meeting in May.

Administrative Vice President

The Administrative Vice President is the chief financial assistant to the President and Chief Financial Advisor to the Board.

Approximate Time Commitment: Between 10-15 hours per week

Wage: $16.50/hour

1. Serves as Chair of the Finance Committee
2. Assumes the duties of the President during the President’s absence.
3. Serves as a voting member of the A.S. Board and votes on actions or decisions taken by the A.S. Board.
4. Serves as a voting member on the Executive Committee, and the Instructionally Related Activities Committee [IRA]
5. Recommends appointments of approximately 20 students to committees for the Association with the consent of the A.S. Board by a 2/3 vote.
6. In agreement with the A.S. Executive Director, approves requests from funded areas to spend less than $200 from their trust account
7. In agreement with the A.S. Executive Director, and appropriate Budget Administrator, approves all expenditures of A.S. funds

Term: From the ratification of election results at the A.S. transitional meeting in May/time of appointment through the next A.S. transitional meeting in May.

Legislative Vice President

The Legislative Vice President shall be the chief legislative assistant to the President and the Chair of the Board of Directors.

Approximate Time Commitment: Between 10-15 hours per week

Wage: $16.50/hour 

1. Serves as Chair of the A.S. Board and may vote on actions or decisions taken by the A.S. Board when such a vote will affect the outcome.
   1. Facilitates the preparation of the A.S. Board Agenda
2. Responsible for receiving information for A.S. committee appointments.
3. Ensures the maintenance of and adherence to the Associated Students Code.
4. Serves as Chair of the A.S. Bylaws Committee.
5. Serves as a voting member on the A.S. Executive Committee, Academic Policies Committee, Alcohol, Tobacco & Other Drug Abuse Prevention Committee, Integrated Curriculum Committee, and Student Health Center Advisory Committee
6. Recommends appointments of approximately 20 students to committees for the Association with the consent of the A.S. Board by a 2/3 vote.

Term: From the ratification of election results at the A.S. transitional meeting in May/time of appointment through the next A.S. transitional meeting in May.

Student Affairs Vice President

The Student Affairs Vice President shall be the chief advisor on student affairs to the President.

Approximate Time Commitment: Between 10-15 hours per week

Wage: $16.50/hour

1. Chairs the A.S. Student Affairs Advisory Committee.
2. Serves as a voting member of the A.S. Board and votes on actions or decisions taken by the A.S. Board.
3. Serves as a voting member on the A.S. Executive Committee, A.S. Diversity, Equity & Inclusion Committee, Graduate Pledge Alliance, President’s Diversity, Equity & Inclusion Council, and University Center Board of Directors.
4. Recommends appointments of approximately 15 students to committees for the Association with the consent of the A.S. Board by a 2/3 vote.

Term: From the ratification of election results at the A.S. transitional meeting in May/time of appointment through the next A.S. transitional meeting in May.

Social Justice & Equity Officer

The Social Justice & Equity Officer shall be the chief advisor on diversity and equity.

Approximate Time Commitment: Between 10-15 hours per week

Wage: $16.50/hour

1. Chairs the A.S. Diversity, Equity & Inclusion Committee.
2. Serves as a voting member of the A.S. Board and votes on actions or decisions taken by the A.S. Board.
3. Serves as a voting member on the A.S. Executive Committee, Graduate Pledge Alliance, President’s Diversity, Equity & Inclusion Council, Diversity Grants Committee, Disability, Access & Compliance Committee
4. Serves as a non-voting advisor to the A.S. Bylaws Committee
5. Will serve on any future committee directly pertaining to diversity and/or inclusion.
6. Connects with the University Office of Diversity, Equity & Inclusion and other clubs, organizations, and departments associated with diversity, equity, and inclusion

Term: From the ratification of election results at the A.S. transitional meeting in May/time of appointment through the next A.S. transitional meeting in May.

Environmental Sustainability Officer

The Environmental Sustainability Officer shall be the chief advisor on sustainability to the President and the A.S. Board of Directors.

Approximate Time Commitment: Between 10-15 hours per week

Wage: $16.50/hour 

1. Chairs the Earth Week Every Week Committee.
   1. Coordinates Earth Week
2. Serves as a voting member of the A.S. Board and votes on actions or decisions taken by the A.S. Board.
3. Serves as a voting member on the A.S. Executive Committee, A.S. Diversity, Equity & Inclusion Committee, Humboldt Energy Independence Fund Committee, Graduate Pledge Alliance
4. Serves as a non-voting advisor to the A.S. Bylaws Committee, and Humboldt Advisory Council on Sustainability
5. Serves on any committee rooted in environmental sustainability.
6. Connects with the University Office of Sustainability and other clubs, organizations, and departments associated with environmental sustainability.

Term: From the ratification of election results at the A.S. transitional meeting in May/time of appointment through the next A.S. transitional meeting in May.

AS Presents Representative 

The role of the AS Presents representative is to provide cultural and educational programming for the Cal Poly Humboldt community. The AS Presents will primarily work with Center Arts, but occasionally, the position will work with other Cal Poly Humboldt community members. The AS Presents advises the President and Board of Directors regarding programming events and activities.

Approximate Time Commitment: Between 10-15 hours per week

Wage: $16.50/hour

1. Chairs the AS Presents Committee.
   1. Coordinates AS Presents Calendar
2. Assist with the recruitment and selection of committee members of the AS Presents Team. CenterArts Advisor shall also assist the Chair in meeting this responsibility. 
3. Serves as a voting member of the A.S. Board and votes on actions or decisions taken by the A.S. Board.
4. Serves as a non-voting member of the A.S. Executive Committee.
5. Develops the annual AS Presents programming budget with assistance from the CenterArts advisor for review and approval by the A S Board of Directors.  

Term: From the ratification of election results at the A.S. transitional meeting in May/time of appointment through the next A.S. transitional meeting in May.

Representatives:

Graduate Student Representative

Represent graduate students, and works closely with the Graduate Coordinator in the Office of Academic Affairs.

Qualification: Must be a Graduate Student

Approximate Time Commitment: Between 6-10 hours per week

Wage: $16.50/hour

1. Serves as a voting member of the A.S. Board of Directors
2. Applies and gets appointed to serve on one campus or Senate committee, and one A.S. Committee
3. Attends monthly Graduate Council Meetings
4. Recruits graduate students to sit on campus and search committees.

Term: From the ratification of election results at the A.S. transitional meeting in May/time of appointment through the next A.S. transitional meeting in May.

At-large Representatives

These representatives have the powers and duties of the Associated Students Board of Directors.

Approximate Time Commitment: Between 6-10 hours per week

Wage: $16.50/hour

1. Serves as a voting member of the A.S. Board of Directors
2. Applies and gets appointed to serve on one campus or Senate committee, and one A.S. Committee
3. Are encouraged to facilitate the general student forums on the Board’s priorities, initiatives or other matters of student interest
4. Connect with the clubs, organizations and departments that are not affiliated with an academic college (for instance the Cultural Centers, the Library, Athletics, Dining, etc.). They are encouraged to work with Executives to ensure clubs, organizations and departments affiliated with diversity, equity, inclusion, environmental sustainability, and annual priorities are connected with.

Term: From the ratification of election results at the A.S. transitional meeting in May/time of appointment through the next A.S. transitional meeting in May.

College of Arts, Humanities & Social Sciences [CAHSS] Representatives

Represent the students of the College of Arts, Humanities & Social Sciences, and works closely with the College Dean and Chairs.

Qualification: Must have a major within CAHSS 

Approximate Time Commitment: Between 6-10 hours per week

Wage: $16.50/hour

1. Serves as a voting member of the A.S. Board of Directors
2. Applies and gets appointed to serve on one campus or Senate committee, and one A.S. Committee
3. Facilitate at least one College meeting per semester, open to all students, faculty, and Dean within the College of Arts, Humanities & Social Sciences
4. Connect with the clubs, organizations and departments associated with CAHSS

Term: From the ratification of election results at the A.S. transitional meeting in May/time of appointment through the next A.S. transitional meeting in May.

College of Natural Resources & Sciences [CNRS] Representatives

Represent the students of the College of Natural Resources & Sciences, and works closely with the College Dean and Chairs.

Qualification: Must have a major within CNRS 

Approximate Time Commitment: Between 6-10 hours per week

Wage: $16.50/hour
 

1. Serves as a voting member of the A.S. Board of Directors
2. Applies and gets appointed to serve on one campus or Senate committee, and one A.S. Committee
3. Facilitate at least one College meeting per semester, open to all students, faculty, and Dean within the College of Natural Resources & Sciences
4. Connect with the clubs, organizations and departments associated with CNRS

Term: From the ratification of election results at the A.S. transitional meeting in May/time of appointment through the next A.S. transitional meeting in May.

College of Professional Studies [CPS] Representatives

Represent the students of the College of Professional Studies, and works closely with the College Dean and Chairs.

Qualification: Must have a major within CPS

Approximate Time Commitment: Between 6-10 hours per week

Wage: $16.50/hour
 

1. Serves as a voting member of the A.S. Board of Directors
2. Applies and gets appointed to serve on one campus or Senate committee, and one A.S. Committee
3. Facilitate at least one College meeting per semester, open to all students, faculty, and Dean within the College of Professional Studies
4. Connect with the clubs, organizations and departments associated with CPS

Term: From the ratification of election results at the A.S. transitional meeting in May/time of appointment through the next A.S. transitional meeting in May.

Executive Advisors (appointed, not elected)

External Affairs Representative

The External Affairs Representative is a non-voting member of the A.S. Board of Directors but has the voting authority on behalf of the A.S. for all matters coming before the CSSA Board of Directors.

Approximate Time Commitment: Highly variable, between 12-15 hours per week

Annual Wage: $7,200

1. Attend CSSA meetings on a monthly basis;
2. Attend Associated Students Board of Directors meetings, orientations, and retreats.
3. Chair the Associated Students Lobby Corps.
4. Provide the A.S. Board of Directors with complete and timely information and reports regarding CSSA Board and Committee meetings, pending state and national legislation affecting higher education and issues involving the CSU system.
5. Coordinate arrangements for any Board of Directors members and other interested students that also wish to attend CSSA meetings as the budget may provide.
6. Coordinate arrangements for Board of Directors members (and other interested students) that wish to attend the California Higher Education Student Summit (CHESS) conference.
7. Develop the CSSA budget request for the following year.

Term: From appointment date through the CSSA transitional meeting in June.

Public Relations Officer

The Public Relations Officer is a non-voting member who coordinates and implements an effective public relations campaign to enhance student and community awareness of the Board of Directors' work, initiatives, and opportunities and leads the A.S. Government elections.

Approximate Time Commitment: Between 6-10 hours per week

Wage: $16.50/hour

Serve as Elections Commissioner as per Elections Code Section 3.

1. Report on activities and actions to the A.S. Board of Directors regarding A.S. year round, and elections efforts in the spring.
2. Chairs the A.S. Public Relations Committee
3. Attend A.S. Board of Directors meetings, orientations, and retreats.
4. Serve as an advisor to the A.S. Executive Committee.

Term: From appointment date through the A.S. transitional meeting in May.

Parliamentarian

The Parliamentarian is a non-voting, student advisor.

Approximate Time Commitment: Between 6-10 hours per week

Annual Wage: $7,200

Responsible for the upkeep and maintenance of the Institutional Knowledge of the A.S. Board of Directors.

1. Responsible for advising the Board Chair on Parliamentary Procedures when conducting meetings.

Term: From appointment date through two academic years.