Temporary Faculty Unit Employee Pool Recruitment

Quick Guide to Hiring Temporary Faculty (Lecturers) from the Pool 

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1. Build schedule with existing incumbents according to the order of work (CBA Article 12.29), based off the entitlement spreadsheet that you received from APS. Identify any needs for hiring additional faculty. Notify APS and your college of the departmental needs to hire additional faculty.
2. Review your temporary pool applicants and identify any qualified candidates. In CHRS, move any qualified candidates to the “Department Chair Review Successful” status. Move any unqualified candidates to the “Department Chair Review Unsuccessful” status.
3. When you identify a candidate you would like to move forward with, begin the reference checks. For reference checks automatically sent via email within CHRS – move candidate to the “Reference Checks Initiated” status. For reference checks done by phone, complete the Reference Check Information for Recommended Candidate form.
4. Once reference checks have been completed, consult with your college budget analyst for a salary analysis. Move your candidate to the “Request for College Salary Placement” status. When the budget analyst reaches a determination, they will move your candidate to the “Salary Determined, Chair Makes Verbal Offer” status.
5. With the approved salary from the college, provide a verbal offer to the candidate. Verbal offers should include anticipated workload and salary information.
6. Once you have an accepted verbal offer, move your candidate to the “Request for APS to Initiate Background Check” status. In the email template that gets sent to APS, indicate whether or not this candidate will be driving on University business and whether or not they will have contact with minors. You will also see in the email template that this status is now serving as your non-incumbent lecturer justification.
7. When APS receives the background check results, they will send your candidate an offer letter through CHRS. Acceptance of the online offer letter will prompt them to fill in some information to begin their HR sign ups.
8. Candidate will receive sign up packet and instructions from HR. Candidates may not begin working until sign-ups are complete. Please coordinate with HR for all questions regarding sign-up status.
9. Congratulations! You have successfully hired a new temporary faculty member, and you can now create Contract Data in PeopleSoft for the appointment.

Background Checks

• Please review the Background Checks Section for up to-date information.

Appointment Documents

• Lecturer and Coach appointment forms are generated through PeopleSoft. Please use the Temporary Faculty Contract module to create the appointment form. Contact aps@humboldt.edu with any questions.
• Form 540: Temporary Librarian Transaction Form
  Use for temporary Librarian new appointments, revisions, or reappointments
• Form 560 - Temporary Counselor Transaction Form
  Use for temporary Counselor new appointments, revisions, or re-appointments

Requests for Exceptions to the Hiring Process

Because it is critical to preserve the integrity of the recruitment process and to ensure the institution meets its legal obligations, Departments are required to maintain practices and procedures that are consistent with University policy and established practices. If an exception to the established recruitment, job posting, and appointment policies or practices is required, the following procedure will be used:

• In the event that an exception is required, a Department may request approval, in writing, prior to proceeding with the recruitment and/or appointment.
• For Temporary Faculty Pool recruitment, the request shall be directed to the Dean/Director, with a copy to Academic Personnel Services.
  • The request should state the reasons for the exception and request a specific remedy. It is useful for the Department to also outline any proposed corrective actions needed to avoid future requests.
• The request will be reviewed and additional documentation may be required. The Dean/Director may wish to consult with APS to ensure consistent and fair application of recruitment procedures.
• The Dean/Director will respond in writing to the request.
• Once the Department has received the written response, it may continue with the recruitment/appointment process.

APS is responsible for maintaining all relevant documentation of any requests for exceptions and the written responses. For recruitments that APS oversees, this documentation will be kept in the search file.

Any questions should be directed to APS via email aps@humboldt.edu.