Closeout Process

As your project’s period of performance comes to an end, you’ll begin receiving email notifications from our office at the 90, 60, & 30 day benchmarks. We’ll advise you to make sure to pay attention to the following action items:

• Submit any outstanding timesheets, absence reports, request for payments, etc.
• If you have any recurring charges (i.e. telecom/postage) make sure to transfer those charges to another active project.
• If you have a ProCard make sure it’s reconciled prior to the end of your project date.
• If you have any open P.O.’s make sure the order is received before the project end date.
• If you requested or are expecting a no-cost extension or modification please let your Grant Analyst know as soon as possible.
• Review your Budgetary Status Report (BSR) to ensure charges have been expensed correctly and clear any outstanding Travel Advances.
• If your project has cost-match requirements please make sure to submit that documentation to your Grant Analyst to include in the award file for audit purposes.
• Copies of all technical reports submitted thus far should be sent to your Grant Analyst to include in the award file for audit purposes.
• If you have Salaries Reimbursed, “Buy-Out” make sure your college has billed your grant.

If you have any questions as your project begins its "Closeout" process, or to request a no-cost extension from the funding agency, please contact your Grant Analyst.