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Resolution No. 2009-10-15: An Act to Amend the Associated Students Fiscal Code

RESOLUTION No.  2009-10-15

AUTHORED BY:    Brandon Chapin, AS President

REFERRED TO:    AS COUNCIL
                        ACTION APPROVED: 4-12-10

SUBJECT:            An Act to Amend the Associated Students Fiscal Code


WHEREAS,          The Associated Students financial support for travel for clubs (including sport clubs) and organizations is intended to support student travel only, and

WHEREAS,          The code sections related to Clubs, AS Organizations and Sports Clubs travel does not specifically state this intention; and,

WHEREAS,          this clarification requires an amendment to the Fiscal Code in the following manner; therefore,

BE IT ENACTED,  by the Associated Students Council that the following underlined amendments are made to the Associated Students Fiscal Code.

Section 13             A.S. Clubs and Organizations Travel Account

        13.01           Purpose - Travel funds shall be made available through the A.S. budget process to recognized clubs and A.S. organizations.  These funds shall be administered by the Office of Clubs and Activities. (12/00)

        13.02           The Club Coordinating Council (CCC) shall review the travel fund requests and award monies for distribution based on the following guidelines and criteria. (12/00)   
                          Guidelines:
a.      Travelers must be student members of the recognized club or organization they represent;
b.      Students must be regularly matriculated, currently enrolled to receive AS funds.  Non-students will not be funded.
  c.      Funds are allocated on a matching basis;
d.      Receipts from all expenditures must be turned in before reimbursement will be given; and
e.      Assistance will be considered only in the areas of conference fees/activity dues, transportation, and lodging.  Meals (or per diem) will not be funded.

        Criteria used in reviewing travel requests:
                        a.      Number of students participating;
b.      Indirect benefits to the students and to the university community;
c.      Success of efforts in obtaining funding from other sources;
d.      Planned efforts to share the experiences or knowledge gained from the trip with others upon returning; and
e.            If the club has received funding in the past and the extent to which funds were utilized.

Section 14             Sport Clubs

        14.01           Purpose - Sport Club funds shall be made available through the A.S. budget process to recognized Sport Clubs.  These funds shall be administered by the Recreational Sports Office. (12/00)

        14.02           Students must be regularly matriculated, currently enrolled to receive AS funds.  Non-students will not be funded.

        14.03           Recognized clubs whose primary purpose is to promote and compete in athletic competition will be eligible for A.S. funding through Sport Club Council travel monies only. (12/00)



_________________________________                 _________________________________  
Brandon Chapin                                           Beth Weissbart
President and Author                                     Legislative Vice President