Frequently Asked Questions

General Questions

When are registration & tuition fees due?

Payments are due in Student Financial Services by the due dates listed on the Registration & Tuition Fees page.

What if my payment is late?

A $30 non-refundable late payment fee will be assessed for each registration fee or tuition payment deadline that is missed.

Debts owed to the institution

Holds are placed on students for the following reasons:

  1. Monetary/Financial
  2. Fees or monies owed to the university, such as registration fees, housing charges, library fines, dishonored checks, Extended Education fees, lost key charges, etc.

  3. Non-monetary
  4. Exit interviews for Perkins loans, Plant Operations keys, etc.

These holds will prevent you from registering, receiving grades and transcripts, etc. Information about holds on your account can be obtained by accessing your student account on the web. You will need to allow one business day after clearing a hold, before attempting to register or receive other services.

Failure to pay fees or debts incurred by specified due dates may result in collection action, including collection agency referral and/or small claims court, where you will be responsible for all applicable collection and/or court costs.

Where will my bills be sent?

The university no longer sends out bills for student registration/tuition fees. It will be the student's responsibility to check their student account online through Student Center to retrieve their account balance information. Fees are assessed to a student's accounts immediately after registering for classes. If you add or drop classes which move your unit load to a different fee category, ( 0-6 units or 6.1+ units) your fees will re-calculate automatically.

What happens if my check or e-check bounces?

A student whose check or e-check is returned from their bank will be assessed a $25 returned check fee.

Anyone paying for a university fee or service with a check or e-check that is dishonored by the bank is subject to legal action within the limits of the law. The privilege of writing checks or e-checks to the university may also be revoked.

When are payroll warrants disbursed?

Student assistant, work-study, and staff overtime warrants are available at Student Financial Services the 15th of the following month (the 14th if the 15th is Saturday - the 16th if the 15th is Sunday). For exact dates and times, see the university Green and Gold Calendar.

Faculty and staff warrants are usually available at Student Financial Services the last work day of the pay period. For exact dates and times, see the university Green and Gold Calendar.

ID is required to pick up warrants. Students must present current HSU student ID.

For more information, see Getting Paid.

Does Student Financial Services close for lunch between 12 noon and 1 p.m.?

NO, we are open 8 a.m. to 5 p.m.

How can I get an extension on my short-term loan?

Go to Student Financial Service Window on the 2nd floor of the SBS Building.

You will be required to pay 10% of the outstanding short-term loan to receive an extension.

Form 1098-T

What fees are included in qualified expenses?

The following fees are included:

  • Registration Fees
    • Campus Union Fee
    • Computer Laboratory Paper Fee
    • Instructionally Related Activities Fee (IRA)
    • Health Facilities Fee
    • Student Health Fee
    • Tuition Fee
    • Student Body Association Fee
    • Student Body Center Fee
  • Nonresident Tuition Fee
  • Identification Card Fee
  • Extended Education Registration Fees related to your degree program
  • Miscellaneous Course Fees related to your degree program

What fees are not included in qualified expenses?

The following fees and/or categories of expenses are not included in qualified expenses:

  • Other Fees
    • Housing and Dining
    • Parking
    • Administrative fees, late fees, fines
    • User fees such as for musical instruments and theater arts equipment use
    • Transcripts
    • Miscellaneous course fees not related to your degree program

I disagree with your classification of qualified and/or nonqualified fees. What should I do?

Consult your tax preparer.

How can I find out the detail for the amounts shown on my 1098-T

Detail transactions are available on your Student Center Account. Use the drop down link under “Finances” to select the View 1098T hyperlink to find a listing of qualified expenses charged to your student account during the calendar year included in box 2 of the 1098-T Statement. Also included are financial aid awards, grants and scholarships included in box 5 of your 1098-T Statement.

I paid an application fee of $55 but I don't see it listed on the supplemental form.

Application fees are not handled through student accounts and are therefore not included in the database used to provide this information. If you paid this fee it may be qualified. Consult your tax preparer.

Why isn't my short-term loan repayments listed?

Short-tem loan proceeds used to pay University fees and charges are reflected in the amount for general payments. Short-term loan repayments are not included in the amounts reported.

I made payments to one or more of the organizations listed below. Why aren't these payments included in the detail?

  • Humboldt State University Sponsored Program Foundation (HSUSPF)
  • University Center
  • HSU Bookstore

These organizations are separate corporations. Payments made to these entities are not reported by the University.

Was this information reported to the Internal Revenue Service?

The Form 1098-T is reported to the IRS. The supplemental information is not; this dollar information is being provided to assist you in preparing your tax return (when determining your eligibility for the American Opportunity Credit and the Lifetime Learning Tax credit).

My Cancelled checks equal more than the amount indicated in box 2 "Qualified Charges"

If you participated in early registration during the fall term, your spring fees and tuition charges were included on the prior year 1098-T, only charges assessed to your student account during the calendar year are included on the 1098-T Statement. Keep in mind that early registration for Spring fee charges may be included on the 1098-T, but the tax credits are based on payments for qualified charges made during the calendar year.

I attended during the spring term, but the charges for those classes are not reflected on my 1098-T. Why?

If you participated in early registration during the fall term, your spring fees and tuition charges were included on the prior year 1098-T, only charges assessed to your student account during the calendar year are include on the 1098-T Statement. Keep in mind that Spring fees may have been included on your 1098-T if you registered early, but the tax credits are based on payments for qualified charges made during the calendar year.

What is considered half-time enrollment?

Enrollment in six or more units as of census date in any one term in the calendar year.

What is census date?

It is the date the University establishes its enrollment for the term. This occurs approximately 30 days after the first day of instruction.

I attended classes but did not receive a 1098-T Statement.

The University is not required to file a 1098-T Statement for:

  1. Students taking courses that do not offer credit towards a post-secondary degree on an academic transcript
  2. Students who are non-resident aliens
  3. Qualified tuition and related expenses that are waived or paid entirely with scholarships or financial aid
  4. Student fees paid by a Third Party Sponsor

I made payments on my student loans. Will you provide information on the amount of interest paid?

This information will be provided by your loan servicer on Form 1098-E.

For more information?

Contact Student Financial Services.