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HSU Policies

VPAA 10-12 2011/2012 Faculty Personnel Action Dates

Applies To:
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Month/Year Posted: 
03-2011
Policy Number: 
VPAA 10-12

In accordance with Sections 13.5, 14.5 and 15.4 of the Collective Bargaining Agreement, and upon the recommendation of the University Faculty Personnel Committee, I hereby approve the attached 2011/2012 dates for submission of periodic evaluations and performance reviews to the Department Personnel Committee, the College Personnel Committee, and the University Faculty Personnel Committee, as appropriate.

The complete schedule of faculty personnel actions for AY 2011/2012 is attached to this memorandum. It will also be posted on the Office of Academic Affairs (www.humboldt.edu/aavp/AdminMemo.html) web site and the Academic Personnel Services (APS) web site (www.humboldt.edu/aps/calendars.html). The evaluation review process is scheduled on the basis of unalterable notification deadlines established by the CSU-CFA Collective Bargaining Agreement. The deadlines are intended to allow sufficient time for careful review at each level and they cannot be extended. 
 
The Summary of Faculty Personnel Actions and Due Dates available on the APS website (http://www.humboldt.edu/aps/docs/RTP/Personnel_Actions&Due_Dates_Summary.pdf) provides further information about the RTP process and timelines.
 
Please refer to Appendix J of the Humboldt State University Faculty Handbook to review the criteria, policies and procedures for Retention, Tenure, and Promotion of probationary/tenured faculty; Appendix K for the criteria and processes by which temporary faculty may apply for elevation in range; or Appendix M for the “Personnel Policies and Procedures for Coaches.” The “Periodic Evaluation of Tenured Faculty” (post-tenure review) policy may be accessed on the Academic Personnel Services web site (www.humboldt.edu/aps/faculty/posttenure.html). 
Post-tenure review shall occur at intervals of no greater than five years. The deadline for post-tenure review is established at the college level, but should be completed no later than April 1 of each year. The deadline for periodic evaluation of temporary faculty is established at the department level, but should be completed no later than April 15 of each year. The periodic evaluation schedule for coaching faculty is as established in Appendix M.

Questions regarding the personnel action dates or the evaluation process may be directed to Academic Personnel Services, x5086.
 


2011/12 PERSONNEL ACTION DATE (PAD) CALENDAR


Group I. RETENTION (REAPPOINTMENT) FOR NEW PROBATIONARY FACULTY APPOINTED FALL 2011

MODIFIED PERFORMANCE REVIEW 

►►New faculty appointed in Spring 2011 with service credit for Fall 2010 are subject to a full performance review and, therefore, shall submit a WPAF on September 1, 2011 following the Group III schedule. If service credit was not awarded, then new faculty appointed in Spring 2011 are subject to a modified performance review which is due on January 11, 2012 following the Group I schedule.

Personnel Action: New Probationary Faculty Retention

Department Personnel Committee receives file
W
January 11
File closes
T
January 17
Department Personnel Committee recommendation addressed to Dean with copy to candidate
Department Chair recommendation addressed to Dean with copy to candidate
T
January 24
College Dean or Equivalent Administrator receives file
F
February 3
Dean or Equivalent Administrator decision due to candidate
W
February 15

 Group II. CONTINUING PROBATIONARY FACULTY IN THE FIRST YEAR OF A TWO-YEAR REAPPOINTMENT

PERIODIC EVALUATION

 ►►Refer to your previous retention/reappointment letter to determine whether you should undergo a periodic evaluation (short review) or a performance review (WPAF). Only faculty in the first year of a two-year reappointment complete a Periodic Evaluation following the Group II schedule. ◄◄
 

 

Personnel Action: Periodic Evaluation of Continuing Faculty in the first year of a two-year reappointment
Department Personnel Committee receives file
M
February 6
File closes
F
February
Department Personnel Committee recommendation addressed to Dean with copy to candidate
 
Department Chair recommendation addressed to Dean with copy to candidate
M
February 20
College Dean or Equivalent Administrator receives file
TR
March 1
Dean or Equivalent Administrator evaluation due to candidate
W
March 28

Group III. RETENTION (REAPPOINTMENT) FOR CONTINUING PROBATIONARY FACULTY

PERFORMANCE REVIEW – Fall Semester Schedule

 ►► Refer to your previous retention/reappointment letter to determine whether you should undergo a periodic evaluation (short review) or a performance review (WPAF). For those undergoing a performance review, your letter will also state whether you are required to follow the Fall (Group III) or Spring (Group IV) retention schedule. ◄◄

 

Personnel Action: Retention -- Continuing probationary faculty on fall semester schedule (WPAF)
Department Personnel Committee (IUPC) receives file
TR
September 1
File closes
TR
September 8
Department Personnel Committee recommendation addressed to College Personnel Committee with copy to candidate
Department Chair recommendation addressed to Dean with copy to candidate
F
September 23
College Personnel Committee/Dean receives file
M
October 3
College Personnel Committee recommendation addressed to UFPC with copy to candidate
Dean recommendation addressed to Vice President with copy to candidate
F
October 21
University Faculty Personnel Committee (UFPC) receives file
M
October 31
UFPC recommendation addressed to Vice President with copy to candidate
F
December 16
Vice President receives file
T
January 3
Vice President decision due to candidate
W
February 15

The 10-day rebuttal period is extended to January 3rd because of campus closure. If a meeting is requested and the recommending body is unable to meet due to the semester break, candidates may request further extension of the rebuttal period by contacting the UFPC Chair.

Group IV. RETENTION (REAPPOINTMENT) FOR CONTINUING PROBATIONARY FACULTY

PERFORMANCE REVIEW – Spring Semester Schedule

 ►► Refer to your previous retention/reappointment letter to determine whether you should undergo a periodic evaluation (short review) or a performance review (WPAF). For those undergoing a performance review, your letter will also state whether you are required to follow the Fall (Group III) or Spring (Group IV) retention schedule. ◄◄ 

Personnel Action: Retention -- Continuing probationary faculty on spring semester schedule (WPAF)

Department Personnel Committee receives file
F
January 13
File closes
F
January 20
Department Personnel Committee recommendation addressed to College Personnel Committee with copy to candidate
Department Chair recommendation addressed to Dean with copy to candidate
T
February 7
College Personnel Committee/Dean receives file
F
February 17
College Personnel Committee recommendation addressed to UFPC with copy to candidate
Dean recommendation addressed to Vice President with copy to candidate
F
March 23
University Faculty Personnel Committee (UFPC) receives file
M
April 2
UFPC recommendation addressed to Vice President with copy to candidate
F
April 27
Vice President receives file
M
May 7
Vice President decision due to candidate
F
 June 1

 Group V. RETENTION WITH TENURE/PROMOTION – INCLUDES EARLY TENURE

PERFORMANCE REVIEW

Personnel Action: Retention with Tenure/Promotion – includes Early Tenure (WPAF)

Department Personnel Committee (IUPC) receives file
T
September 27
File closes
T
October 4
Department Personnel Committee recommendation addressed to College Personnel Committee with copy to candidate
Department Chair recommendation addressed to Dean with copy to candidate
T
October 25
College Personnel Committee/Dean receives file
F
November 4
College Personnel Committee recommendation addressed to UFPC with copy to candidate
Dean recommendation addressed to Vice President with copy to candidate
F
December 16§
University Faculty Personnel Committee (UFPC) receives file
T
January 3
UFPC recommendation addressed to President with copy to candidate
T
February 21
Vice President receives file
F
March 2
Vice President recommendation addressed to President with copy to candidate
T
April 10
President receives file
F
April 20
President tenure decision to candidate
President promotion decision to candidate
F
June 1
Faculty seeking an early tenure decision will be considered concurrently for retention; therefore only one file should be submitted following the Group V Retention with Tenure/Promotion – Includes Early Tenure schedule.

§ The 10-day rebuttal period is extended to January 3rd because of campus closure. If a meeting is requested and the recommending body is unable to meet due to the semester break, candidates may request further extension of the rebuttal period by contacting the UFPC Chair.

Group VI. PROMOTION OF TENURED FACULTY

PERFORMANCE REVIEW
 

 Personnel Action: Promotion of Tenured Faculty (WPAF)

Department Personnel Committee (IUPC) receives file
T
November 1
File closes
T
November 8
Department Personnel Committee recommendation addressed to College Personnel Committee with copy to candidate
Department Chair recommendation addressed to Dean with copy to candidate
F
December 16**
College Personnel Committee/Dean receives file
T
January 3
College Personnel Committee recommendation addressed to UFPC with copy to candidate
Dean recommendation addressed to Vice President with copy to candidate
T
February 14
University Faculty Personnel Committee (UFPC) receives file
F
February 24
UFPC recommendation addressed to President with copy to candidate
M
April 2
Vice President receives file
TR
April 12
Vice President recommendation addressed to President with copy to candidate
T
May 1
President receives file
F
May 11
President promotion decision to candidate
F
June 15

** The 10-day rebuttal period is extended to January 3rd because of campus closure. If a meeting is requested and the recommending body is unable to meet due to the semester break, candidates may request further extension of the rebuttal period by contacting the UFPC Chair.

Group VII. TEMPORARY FACULTY RANGE ELEVATION

Personnel Action: Temporary Faculty Range Elevation (Range Elevation Portfolio)

Department Personnel Committee (IUPC) receives file
TR
January 19
File closes
TR
January 26
Department Personnel Committee recommendation addressed to College Personnel Committee with copy to candidate
Department Chair recommendation addressed to Dean with copy to candidate
T
February 14
College Personnel Committee/Dean receives file
F
February 24
College Personnel Committee recommendation addressed to UFPC with copy to candidate
Dean recommendation addressed to Vice President with copy to candidate
F
March 23
University Faculty Personnel Committee (UFPC) receives file
M
April 2
UFPC recommendation addressed to Vice President with copy to candidate
M
April 30
Vice President receives file
TR
May 10
Vice President decision due to candidate
F
June 1

Candidates may submit a rebuttal statement or response and/or request a meeting to be held to discuss recommendations within 10 (ten) days* following receipt of any recommendation. The Personnel Action Date Schedule allows for this 10-day response period. However, when a candidate elects to not respond to a recommendation, files will be immediately forwarded to the next level of review.

* The term “day” refers to calendar days. The 10-day response period is computed by excluding the first day and including the last day, unless the last day is a holiday or other day the campus is not regularly open for business (CBA 2.11).

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