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HSU Policies

VPAA 09-05 2010/2011 Faculty Personnel Action Dates

Applies To:
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Month/Year Posted: 
03-2010
Policy Number: 
VPAA 09-05

In accordance with Sections 13.5, 14.5 and 15.4 of the Collective Bargaining Agreement, and upon the recommendation of the University Faculty Personnel Committee, I hereby approve the attached 2010/2011 dates for submission of periodic evaluations and performance reviews to the Department Personnel Committee, the College Personnel Committee, and the University Faculty Personnel Committee, as appropriate.

Please note that new probationary faculty appointed Fall 2010 will submit a modified performance review file that is due to the Department Personnel Committee on January 12, 2011. Continuing probationary faculty who will be in the first year of a two-year reappointment will undergo a periodic evaluation; it is due to the Department Personnel Committee on February 7,
2011. All other continuing probationary faculty will undergo a full performance review and shall submit a Working Personnel Action File (WPAF) according to the attached schedule, with the first group due to the Department Personnel Committee on September 1, 2010.
 
The periodic evaluation of tenured faculty (post-tenure review) shall occur at intervals of no greater than five years. The deadline for post-tenure review is established at the college level, but should be completed no later than April 1, 2011. The deadline for periodic evaluation of temporary faculty is established at the department level, but should be completed no later than April 15, 2011. The periodic evaluation schedule for coaching faculty is as established in Appendix M.
 
The summary of faculty personnel actions for AY 2010/2011 and the complete schedule is attached to this memorandum. It will also be posted on the Office of Academic Affairs (~aavp/AdminMemo) web site and the Academic Personnel Services web site (~aps/calendars).

The evaluation review process is scheduled on the basis of unalterable notification deadlines established by the CSU-CFA Collective Bargaining Agreement. The deadlines are intended to allow sufficient time for careful review at each level, and they cannot be extended. Questions regarding the personnel action dates or the evaluation process may be directed to Academic Personnel Services, extension 5086.
 

SUMMARY OF FACULTY PERSONNEL ACTIONS AND DUE DATES

 
     New faculty appointed Fall 2010 complete a modified performance review that is submitted to the Department Personnel Committee on January 12, 2011 (Group II). The Modified Performance Review includes submission of a reviewed Professional Development Plan (PDP), evaluations of teaching performance (including student evaluations received during service credit years), a Department Personnel Committee review, and a reappointment decision by the College/Library Dean or Director of Health and Counseling Services. Please see section IV.G.1-3 of Appendix J for further information on the Modified Performance Review. The complete Modified Performance Review schedule is on page 2.
     Continuing probationary faculty in the first year of a two-year reappointment shall complete a periodic evaluation during
2010/2011 due on February 7, 2011 (Group I). The complete periodic evaluation schedule is below.
     Continuing probationary faculty seeking retention without tenure (reappointment) shall submit their files on either September 1,
2010 (Group III) or January 14, 2011 (Group IV) depending upon advice in the previous year’s retention/reappointment letter. The complete schedules are on page 2.
     Continuing probationary faculty seeking retention with tenure/promotion, including early tenure shall submit their files on September 27, 2010 (Group V). The complete schedule is on page 3.
     Tenured faculty seeking promotion shall submit their WPAF on November 1, 2010 (Group VI). The complete schedule is on page 3.
     Temporary faculty seeking range elevation shall submit their file on January 19, 2011 (Group VII). The complete range elevation schedule is on page 3.
 
The review of a Professional Development Plan (PDP) is not a personnel action and thus does not appear on this schedule. However, PDP’s are an important component of the Modified Performance Review and Periodic Evaluation procedures. Therefore, Colleges should ensure that the PDP process is completed by December 10, 2010 for New Probationary Faculty appointed Fall 2010 since this group’s files are due to the Department on January 12, 2011. The PDP process for Continuing Probationary Faculty should be completed no later than January 28, 2011.
 
Continuing probationary faculty should refer to their 2009/2010 retention/reappointment letter to determine whether they should undergo either a periodic evaluation (short review) or a performance review (WPAF) in 2010/2011. Please contact Academic Personnel Services, extension 5086, if you have any questions regarding the 2010/2011 Personnel Action Dates.
Please refer to the Humboldt State University Faculty Handbook, Appendix J, to review the criteria, policies, and procedures for Retention, Tenure, and Promotion of probationary/tenured faculty; Appendix K for the criteria and processes by which temporary faculty may apply for elevation in range; or Appendix M for the “Personnel Policies and Procedures for Coaches.” The “Periodic Evaluation of Tenured Faculty” (post-tenure review) policy may be accessed at the Academic Personnel Services web site (~aps/faculty/posttenure).

Group I. CONTINUING PROBATIONARY FACULTY IN THE FIRST YEAR OF A TWO-YEAR REAPPOINTMENT – PERIODIC EVALUATION
 
Personnel Action: Periodic Evaluation of Continuing Faculty in the first year of a two-year reappointment
Department Personnel Committee receives file
M
February 7
File closes
F
February 11
Department Personnel Committee recommendation addressed to Dean with copy to candidate
Department Chair recommendation addressed to Dean with copy to candidate
 
M
 
February 21
College Dean or Equivalent Administrator receives file
TR
March 3
Dean or Equivalent Administrator evaluation due to candidate
M
March 28

 

Group II. RETENTION (Reappointment) FOR NEW PROBATIONARY FACULTY APPOINTED FALL 2010
MODIFIED PERFORMANCE REVIEW
 
New faculty appointed in January 2010 with service credit for Fall 2009 are subject to a full performance review and, therefore, shall submit a WPAF on September 1,
2010. If service credit was not awarded, then new faculty hired in January 2010 are subject to a modified performance review which is due on January 12, 2011.
 
Personnel Action: New Probationary Faculty Retention
Department Personnel Committee receives file
W
January 12
File closes
T
January 18
Department Personnel Committee recommendation addressed to Dean with copy to candidate
Department Chair recommendation addressed to Dean with copy to candidate
 
T
 
January 25
College Dean or Equivalent Administrator receives file
F
February 4
Dean or Equivalent Administrator decision due to candidate
T
February 15
 
Group III. RETENTION (Reappointment) FOR CONTINUING PROBATIONARY FACULTY
(Fall Semester Schedule)
►►Refer to reappointment letter to determine if you are on fall or spring retention schedule◄◄
 
Personnel Action: Retention -- Continuing probationary faculty on fall semester schedule (WPAF)
Department Personnel Committee (IUPC) receives file
W
September 1
File closes
W
September 8
Department Personnel Committee recommendation addressed to college personnel committee with
copy to candidate
Department Chair recommendation addressed to Dean with copy to candidate
 
F
 
September 24
College Personnel Committee/Dean receives file
M
October 4
College Personnel Committee recommendation addressed to UFPC with copy to candidate
Dean recommendation addressed to Vice President with copy to candidate
 
F
 
October 22
University Faculty Personnel Committee (UFPC) receives file
M
November 1
UFPC recommendation addressed to Vice President with copy to candidate
F
December 17
Vice President receives file
M
January 3
Vice President decision due to candidate
T
February 15
 
Group IV.  RETENTION (Reappointment) FOR CONTINUING PROBATIONARY FACULTY
(Spring Semester Schedule)
►►Refer to reappointment letter to determine if you are on fall or spring retention schedule◄◄
 
Personnel Action: Retention -- Continuing probationary faculty on spring semester schedule (WPAF)
Department Personnel Committee receives file
F
January 14
File closes
F
January 21
Department Personnel Committee recommendation addressed to college personnel committee with
copy to candidate
Department Chair recommendation addressed to Dean with copy to candidate
 
T
 
February 8
College Personnel Committee/Dean receives file
F
February 18
College Personnel Committee recommendation addressed to UFPC with copy to candidate
Dean recommendation addressed to Vice President with copy to candidate
 
M
 
March 21
University Faculty Personnel Committee (UFPC) receives file
F
April 1
UFPC recommendation addressed to Vice President with copy to candidate
T
April 26
Vice President receives file
F
May 6
Vice President decision due to candidate
W
June 1


Group V. RETENTION WITH TENURE/PROMOTION – INCLUDES EARLY TENURE
 
Personnel Action: Retention with Tenure/Promotion – includes Early Tenure (WPAF)
Department Personnel Committee (IUPC) receives file
M
September 27
File closes
M
October 4
Department Personnel Committee recommendation addressed to College Personnel Committee with
copy to candidate
Department Chair recommendation addressed to Dean with copy to candidate
 
T
 
October 26
College Personnel Committee/Dean receives file
F
November 5
College Personnel Committee recommendation addressed to UFPC with copy to candidate
Dean recommendation addressed to Vice President with copy to candidate
 
F
 
December 17
University Faculty Personnel Committee (UFPC) receives file
M
January 3
UFPC recommendation addressed to President with copy to candidate
T
February 22
Vice President receives file
F
March 4
Vice President recommendation addressed to President with copy to candidate
M
April 11
President receives file
TR
April 21
President tenure decision to candidate
President promotion decision to candidate
 
W
 
June 1
 
Group VI. PROMOTION OF TENURED FACULTY
 
Personnel Action: Promotion of Tenured Faculty (WPAF)
Department Personnel Committee (IUPC) receives file
M
November 1
File closes
M
November 8
Department Personnel Committee recommendation addressed to college personnel committee with
copy to candidate
Department Chair recommendation addressed to Dean with copy to candidate
 
F
 
December 17
College Personnel Committee/Dean receives file
M
January 3
College Personnel Committee recommendation addressed to UFPC with copy to candidate
Dean recommendation addressed to Vice President with copy to candidate
 
M
 
February 14
University Faculty Personnel Committee (UFPC) receives file
TR
February 24
UFPC recommendation addressed to President with copy to candidate
F
April 1
Vice President receives file
M
April 11
Vice President recommendation addressed to President with copy to candidate
M
May 2
President receives file
TR
May 12
President promotion decision to candidate
W
June 15
 
Group VII. TEMPORARY FACULTY RANGE ELEVATION
 
Personnel Action: Temporary Faculty Range Elevation (Range Elevation Portfolio)
Department Personnel Committee (IUPC) receives file
W
January 19
File closes
W
January 26
Department Personnel Committee recommendation addressed to college personnel committee with
copy to candidate
Department Chair recommendation addressed to Dean with copy to candidate
 
M
 
February 14
College Personnel Committee/Dean receives file
TR
February 24
College Personnel Committee recommendation addressed to UFPC with copy to candidate
Dean recommendation addressed to Vice President with copy to candidate
 
T
 
March 22
University Faculty Personnel Committee (UFPC) receives file
F
April 1
UFPC recommendation addressed to Vice President with copy to candidate
F
April 29
Vice President receives file
M
May 9
Vice President decision due to candidate
W
June 1

Candidates may submit a rebuttal statement or response and/or request a meeting to be held to discuss recommendations within 10

(ten) days* following receipt of any recommendation. The Personnel Action Date Schedule allows for this 10-day response period. However, when a candidate elects to not respond to a recommendation, files will be immediately forwarded to the next level of review.
* The term “day” refers to calendar days. The 10-day response period is computed by excluding the first day and including the last
day, unless the last day is a holiday or other day the campus is not regularly open for business (CBA 2.11).

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