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HSU Policies

UML 05-01 Policies and Procedures for Naming Facilities Humboldt State University and the California State University

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Month/Year Posted: 
02-2005
Policy Number: 
UML 05-01

(Supersedes UML 97-1, 95-5 and 93-1)

Preface To All Policies And Procedures: Discussions regarding naming are confidential until a final decision has been rendered by the designated official(s) - the President of Humboldt State University or The California State University (CSU) Board of Trustees.

PREAMBLE

The University has the expectation that over time the use of these policies and procedures will lead to the naming of the facilities at Humboldt State University in such a manner that will be balanced in reflecting the functions of property, reflecting natural/geographic features of the area, reflecting the traditional theme of the University, honoring individuals for service to Humboldt or the CSU, recognizing gifts to the University, and recognizing cultural, ethnic, national, and gender diversity with fairness, dignity, compassion, and procedural consistency.

HUMBOLDT STATE UNIVERISTY
Policy and Procedures for Naming Facilities

Policy

The California State University Trustees retain the authority to name all buildings and properties. [See attached CSU Policy & Procedure on Naming CSU Facilities and Properties]

The President of Humboldt State University has the final decision and is the only person authorized to forward a request to the CSU Board of Trustees to name a building or property.

The President of the University makes the final decision to name Humboldt State University rooms (e.g. classrooms, laboratories, seminar rooms, auditoriums, concert hall, clinics, gymnasiums, lobbies) and other local campus facilities. This authority is granted under CSU Executive Order 713, effective November 1, 1999.

The Campus Naming Subcommittee of the University Space and Facilities Committee is an administrative committee making recommendations to the Chair of the University Space and Facilities Committee (USFC), and will hereafter be referred to as the Subcommittee. The Chair of the USFC shall appoint the Subcommittee to make recommendations regarding the naming of Humboldt State buildings, rooms, and other local campus facilities. The Chair of the USFC shall request recommendations for potential appointment from the following constituent bodies: the Emeritus Faculty Association, Staff Council, Associated Students, and the Academic Senate Appointments Committee. The Subcommittee shall consist of one representative (unless otherwise indicated) from the constituencies below. Committee members will serve staggered terms of four (4) years, except for the student representative who shall serve a one-year term.

  • Vice President for Advancement (chair of the committee) (ex-officio)
  • Senate Appointments Committee - 1 Faculty Representative
  • Emeritus Faculty Association - 1 Representative, if available
  • Staff Council - 1 Representative
  • Community Member - 1 Representative, appointed by the President
  • Associated Students - 1 Representative
  • Director of Facilities Management (ex-officio)

The Subcommittee shall meet as needed and shall only consider written documentation of support with regard to Naming Proposals.

Procedure

The following procedure will be followed when submitting a proposal (Naming Proposal):

  • A written Naming Proposal to name a Humboldt State University building, room, area or other local campus facility may be submitted by any individual to the Chair of the USFC.
  • The Chair of the USFC shall forward the Naming Proposal to the Chair of the Subcommittee.
  • The Chair of the Subcommittee shall acknowledge receipt of the Naming Proposal and make a determination if the proposal is complete. If the Naming Proposal is incomplete, the Chair shall return the proposal for additional information prior to consideration. A submitter has the responsibility to ensure that all Naming Proposals are complete.
  • Naming Proposals must comply with the Policies and Procedures for Naming Facilities of Humboldt State University and the California State University.
  • Naming Proposals must succinctly provide the following:
    1. The identity of the individual(s) or group submitting the Naming Proposal, including a contact address and phone number.
    2. The name of the individual(s) or organization being proposed and the justification for the naming honor.
  • Naming proposals will be kept confidential until a final decision has been rendered by the designated official(s) - the President of Humboldt State University or the CSU Board of Trustees.

The review (in a timely manner) of Naming Proposals by the Subcommittee will include the following:

  • Thorough examination of the information submitted, ensuring compliance with CSU and Humboldt State Naming Policies and Procedures.
  • Balanced treatment of all Criteria for Naming Proposals, ensuring that candidate recommendations to the President are based on merit and in accordance with the University's Nondiscrimination Policy.
  • An examination of named facilities at Humboldt State University to ensure that the name does not conflict with a name currently in use.
  • The Subcommittee should recognize that once a building is named officially, the building thereby receives a designation generally lasting through its lifetime.
  • The Subcommittee may request from the proposer(s) additional information with regard to the Naming Proposal.
  • The Subcommittee shall strive to reach consensus (by simple majority vote) in support of or opposition to the Naming Proposal.
  • The Chair shall provide a written Subcommittee recommendation to the Chair of the USFC and include all supporting material. Dissenting committee members may attach a minority report to the Subcommittee recommendation.
  • The Chair of the USFC shall forward the written Subcommittee report and all supporting material to the President.
  • The President shall make a final determination regarding the Naming Proposal and will notify the Chair of the USFC.
  • The Chair of the USFC shall notify the Chair of the Subcommittee of the President's final determination.
  • The Chair of the Subcommittee shall notify members of the Subcommittee and the proposer(s) of the President's decision.

No formal commitment for naming shall be made prior to approval of the proposed name by the designated official(s) - the President of Humboldt State University or the CSU Board of Trustees. No announcements regarding the naming of facilities are to be issued until authorized in writing by the President of the University. After the decision has been made, the candidate or appropriate family member will be contacted by the President or a designee.

Once approval is granted, University Advancement will make arrangements for public announcement and recognition. University Advancement shall coordinate the installation of signage with Facilities Management. University Advancement will maintain biographical sketches on individuals for whom facilities are named. [See the Procedure section of the attached CSU Policy and Procedure on Naming CSU Facilities and Properties for additional information on procedure.]

Criteria for Naming Honors

[See the Policy Section of the attached CSU Policy and Procedure on Naming CSU Facilities and Properties for a listing of the criteria.]

Naming Exclusions

The naming of scholarships, endowments, trusts, lecture/artistic series, and equipment is excluded from this policy.

[See Policy and Procedure on Naming Scholarships, Endowments, Trusts, Lecture/Artistic Series, and Equipment]

ATTACHMENT TO UML 05-01

California State University
Policy And Procedure On Naming
California State University Facilities And Properties

Policy

The Board of Trustees of The California State University retains authority for naming all CSU facilities and properties, i.e., all buildings; major portions of buildings; university or college streets or roads; stadium and baseball fields and other areas of major assembly or activity; plazas, malls, and other large areas of campus circulation; and all other highly visible facilities and properties. The Board delegates to the Chancellor the authority to name individual rooms, limited areas and individual items or features within buildings, individual landscape items or features, limited outdoor areas, and other minor properties. The Chancellor is also delegated authority to approve temporary namings for a facility or property, reflecting natural or geographic features, or reflecting a traditional theme of a university. The Chancellor may sub-delegate this authority, as he or she deems appropriate.

This policy is intended to encourage private support through opportunities to name campus facilities and properties and only under extraordinary circumstances should facilities and properties be named without a gift.

Each proposal for naming a CSU facility or property shall be considered on its own merits. No commitment for naming shall be made prior to Trustee approval of the proposed name.

A name of a CSU facility or property presented for Trustee approval must honor an individual or an organization and must meet the following criteria:

  1. When a donor gift is involved:
    • It is desirable for the CSU to name facilities and properties in honor of significant contributors of funds to the university.
    • The Board will take into consideration the significance and amount of the proposed gift as either or both relate to the realization or completion of a facility or property or the enhancement of a facility or property's usefulness to the university.
    • Facilities and properties may be named for individuals or for organizations responsible for a "substantial gift" benefiting the California State University. The term "substantial gift" in this context is deliberately not defined by arbitrary standards or by a specific dollar amount. Its interpretation is meant to be flexible so that each situation may be judged on its own merits and may take into account significant contributions of personal services as well as monetary or in-kind gifts. It is expected that each naming opportunity will recognize the donor according to the level of gift and size of facility.
    • A donor gift can provide the funding for that portion of the total cost which would not have been available from any other source (such as federal or state loans or appropriations, student fees, bond issues, etc.).
  2. In a rare instance, when no donor gift is involved:
    • It should honor a person who has achieved unique distinction in higher education and other significant areas of public service, or who has served the CSU in an academic capacity and has earned a national or international reputation as a scholar, or has made extraordinary contributions to a CSU campus or the system which warrant special recognition, or who has served the CSU in an administrative capacity and who, during administrative service, made extraordinary contributions to a CSU campus or the system which warrant special recognition.
    • When a proposal for naming in honor of an individual involves service to the university in an academic or administrative capacity, a proposal shall not be made until the individual has been retired or deceased at least two years.
    • No more than one facility or property in the system shall be named after anyone individual.
    • No facility or property will be named after seated, elected or appointed officials.
  3. In special circumstances, the Board of Trustees may waive any or all of the above criteria.

Procedure

The following procedure will be observed when submitting a proposal for naming a CSU facility or property:

  1. The request to name a specific facility or property shall have the approval of the President of the campus. The President shall forward the request to the Vice Chancellor for University Advancement.

    Each naming request must:

    • Be submitted at least six weeks prior to the Board of Trustees' meeting at which the item is to be presented.
    • Demonstrate compliance with Board of Trustees' policy.
    • Succinctly state reasons for the proposed name.
    • Name the constituent group(s) or individual(s) proposing the request. Name constituent group(s) or individual(s) recommending that the campus President approve the request. Confirm that the President has consulted, in a timely manner, with the executive committee of the campus Academic Senate.
    • Include complete biographical data about the individual or organization.
    • Ensure that all participants involved in this process remember that strict confidentiality is required.
    • Identify the "special circumstance" when requesting a waiver of policy, if any.
  2. Upon receipt of the naming request, the Vice Chancellor for University Advancement will convene a review panel. The panel shall consist of:
    • Vice Chancellor for University Advancement
      Vice Chancellor for Business Affairs
      President of a campus (appointed by the Chancellor)
      President submitting request or his/her designee
      Chair of the Statewide Academic Senate
    • After the panel's review, the Vice Chancellor for University Advancement presents the request to the Chancellor. If the Chancellor approves the request, the University Advancement staff will prepare an agenda item for presentation at the next Board of Trustees' meeting as follows:
      • The brief will be prepared for inclusion in the agenda for the Committee on Institutional Advancement.
      • An agenda item will be prepared for presentation at a meeting of the Committee on Institutional Advancement of the Board of Trustees.
    • Confidentiality is to be maintained on all requests submitted.
Requests for naming of facilities and properties should be submitted to:
University Advancement
The California State University
401 Golden Shore, Suite 635
Long Beach, California 90802
(562) 951-4810

Policy & Procedure Adopted July 8, 1999 by CSU Trustees

Last Updated: June 26, 2003

 

 

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