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HSU Policies

EM:P07-02 Humboldt State University Policy on Web Accessibility

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Month/Year Posted: 
09-2007
Policy Number: 
EM:P07-02

The Purpose

The California State University (CSU) has an ongoing commitment to provide access to information resources and technologies to individuals with disabilities. This commitment is articulated in the January 2005 Executive Order 926, the CSU Board of Trustees Policy on Disability Support and Accommodations (see http://www.calstate.edu/eo/EO-926.html).

The purpose of the Humboldt State University Policy on Web Accessibility is to affirm our commitment to accessibility.

Scope

This policy applies to all official University web pages. Web pages published by students, employees, or non-university organizations that are hosted by the University but do not conduct University related business are encouraged to adopt the University’s policy and standards.

Policy

All official Humboldt State University web sites shall conform to the HSU Guidelines for a Reasonably Accessible Web Site (see http://www.humboldt.edu/~wag/guidelines.html). The guidelines will be maintained by the Advisory Committee on Services to Students with Disabilities (ACSSD) in collaboration with the campus web manager. Each work unit responsible for web page design and publication shall ensure that its web pages are in compliance with this policy. The University shall support and enforce this policy in accordance with the specific timelines stated in the Chancellor’s coded memo AA-2007-04 (see http://www.calstate.edu/AcadAff/CodedMemos/AA-2007-04.pdf).

Implementation and Enforcement

The vice presidents shall identify an individual from their division who will be responsible for implementation and enforcement of this policy and provide these names to the web manager. In cases of divisional overlap regarding accountability for a specific web page, questions about which division is responsible should be referred to the ACSSD.

Requests for Exceptions

All requests for exceptions to this policy must be made to the divisional representative in their area. The divisional representative will review the request and if he/she endorses the request, it must be submitted to the web manager for authorization. Biannual reports of exceptions granted shall be submitted by the web manager to the ACSSD. Appeals concerning the web manager’s decision shall be made to this committee for a final decision. An annual report of exceptions granted shall be submitted by the web manager to the Executive Committee.

Policy Violations

The web manager will notify the divisional representative, the web page owner and the web page owner’s supervisor of all policy violations.

The web page owner will be given six weeks to correct the policy violation or request from the web manager a formal extension that includes a completion date. If neither of these steps is completed in this time frame, the web manager has the authority to remove from service web pages that do not meet accessibility guidelines.

Exceptions

Web sites and pages that are no longer actively linked to the campus web site but are records that must be retained are considered to be in archive status and are not subject to this policy unless specifically requested by the ACSSD.

Where compliance is not technically possible or may require extraordinary measures due to the nature of the information and the intent of the web page, exceptions to this policy may be granted. Requests for such exceptions must be based on issues other than cost or time alone, and they must provide an equally effective alternate form of access as defined in Coded Memo AA-2007-04.

Reporting

An annual status report summarizing the progress toward accessibility of HSU’s official web pages including identification of goals for the upcoming year (as specified in the Chancellor’s coded memo AA-2006-41) shall be submitted at the end of each spring semester by the web manager to the Executive Committee, with a copy to the ACSSD.

Review

The ACSSD will review this policy and the associated guidelines and will recommend necessary revisions at least once every three years.

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