HOLIDAY INFORMAL TIME OFF POLICY

December 16, 2013

In celebration of the 2013 holiday season, the Governor has authorized informal time off for the day before the Christmas holiday or the day before the New Year’s Day holiday. Campus Presidents have been authorized to provide informal time off subject to the following:

Monthly Rate Employees:

Full time exempt and non-exempt employees may be allowed a half day informal time off with pay on the last campus working day before the Christmas holiday or the last campus working day before the New Year’s holiday, if the employee is scheduled to work. (Please note this informal time off cannot be used on a day the campus is closed.)  Less than full-time employees should be provided informal time off on a pro-rata basis.

Employees required to work these days, or who would be scheduled to work but are on vacation, sick leave, or CTO may be granted the equivalent informal time off prior to June 30, 2014. This time shall not be considered CTO and is not compensable in cash.

Hourly Employees:

Hourly employees other than Student Assistants and Work Study students, should be permitted informal time off based on the table in the attached document provided that the employee is scheduled to work on the campus’ last work day prior to the holiday closure and is still on the active payroll on that date (has not or will not be separated with a prior effective date).

Scheduling of informal time off should be managed in such a way as to minimize disruption to campus operations.

Additional information and Chancellor’s Office Technical Letter may be found at:

http://www.calstate.edu/HRAdm/pdf2013/HR2013-16.pdf

If you have any questions, please contact Human Resources at 3626.

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