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(ITS Staff only)
Nolij serves as an electronic filing cabinet for digitized documents and enables you to automate manual business processes, saving time and improving efficiency with the use of workflow, forms and integration with PeopleSoft or other online databases.
For documents that need to be routed to different people in a certain order, Nolij can automate the process. It also lets you view and update information from PeopleSoft (or another online database) right alongside your electronic documents. For those processes that require you to visit several screens in PeopleSoft to find all the data you need, Nolij can collect and present that data on a single screen.
You'll need someone in your department to serve as the lead for this project. This should be someone familiar with the workings of your office and the process that is being implemented in Nolij. This person doesn't necessarily need to be someone technical! We've outlined the kinds of tasks they'll be expected to perform in our Nolij Project Types document.
Nolij is a great tool for document routing and automating processes; however it does not provide an end-user portal where people (such as students) could log in and check the status of their document(s).
ITS Programmers will want to reference the New Department Checklist, which can be found on the ITS Wiki (login required, access restricted). You'll also find task list templates for projects and electronic filing cabinet implementations on the wiki page.
You will also be assisting the customer with the Nolij Implementation Workbook.
Your department will require some initial technical consulting, configuration, and testing before getting started with Nolij. Begin the process by submitting an ITS Project Request Form. If your request looks like it will take fewer than 20 hours, it will not be subject to project prioritization. We'll simply add it to our to-do list.
When filling out the project request form, consider breaking down the project into phases. This will help your staff grow with the project and may also enable you to get things done faster if ITS resources are not immediately available for your entire project. For example, if your overall goal is to have documents come in and checklists and/or values updated in PeopleSoft as they are processed by various individuals, you could consider breaking the project into three stages:
There is a lot of planning involved in a Nolij Project! We've put together an Implementation Workbook to help guide you through the process. Your project programmer will help you work through this planning guide.