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Google Apps Sync

Description

You'll need to install Google Apps Sync, a plug-in for Outlook 2003, 2007, or 2010, if you want to use Outlook to manage your Google Apps mail, calendar, and contacts—along with your Outlook notes, tasks, and journal entries.

Google Apps Sync synchronizes mail, calendar events, contacts, and notes between your Google account in Outlook and your Google Apps account on the web, so you can access the same information at any time from either interface.

This enables you to manage your GMail and Google Calendar using the familiar Outlook interface and continue to benefit from Outlook capabilities like mail merge that are not currently available for GMail.


Who's it for?
Faculty
Staff
Students

System Configuration

Administrative privileges are required to install Google Apps Sync. If you don't have these, contact your ITC or the Technology Help Desk for assistance.


Additional Information

Google Apps incorporates several useful functions that Outlook does not, including online chat and the ability to retract a message if you hit Send by mistake. Also, because it's on the web and not on your local computer, it's one less program to troubleshoot if something goes wrong.

If you do decide to move from the Outlook interface to the Google Apps interface, Google offers a wealth of tips on their website.



Accessing This Service

To install Google Apps Sync:

  1. Close Outlook
  2. Open a browser and go to https://tools.google.com/dlpage/gappssync/
  3. Click the Download Google Apps Sync button. If you're prompted to Run or Save the file, choose Run.

Note that you need administrative privileges on your computer to complete the installation. If you don't have these, contact your ITC for assistance.


Using This Service

To configure Google Apps Sync and Outlook to work together, follow these instructions.

Be sure to also follow the Adding Local Files instructions to ensure that both locally-stored and web-based data continue to be accessible.


Frequently Asked Questions
Location

The Google Apps Sync software is available on the web.


Policies

Use of Google Apps Sync in conjunction with your HSU account is governed by the University's Acceptable Use Policy.


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