The ITS project prioritization process is the framework we use for selecting the projects that best support HSU's key strategic objectives and provide the greatest value to the University.

The prioritization process includes the following key criteria:

• Project score. Using the Scoring Rubric, the Project Prioritization Steering Committee applies a weighted score to each project that represents that project's value to the campus. The greater the projected value, the higher the score. The rubric includes two tabs: (1) 'ScoringInfo' lists the criteria used to calculate a weighted project score; (2) 'ScoringRubric' is the tool used to score a project.
• Available funds. Identification of available funds to complete the project and the source of those funds.
• Available resources. Identification of ITS and/or other department staff resources available to work on the project.
• Project scheduling. A project is scheduled based on all of the above criteria. A high-scoring project may not be able to start immediately if funding and/or resources are not available; conversely, a lower-scoring project for which resources and/or funding are available may start earlier than a high-scoring project. Projects that cannot start immediately are scheduled for a future date based on the projected availability of resources and funding.

Project requests can be submitted at any time; requests received after the request cut-off dates will be considered in the next review cycle. See below for the current status of scheduled, proposed, and pending projects, and for the results of the 2011-12 project prioritization review.

Request Cut-Off Dates for Academic Year 2012-2013 - Updated Information

The campus Vice Presidents have approved deferring the next project request cycle until Fall 2013. If you have questions or a project request that cannot wait until then, please contact the ITS Project Office at (707) 826-5080.

Strategic Objectives for IT Project Prioritization

As you prepare your project documentation for submission to the steering committee, please review the documents linked below. These will help you to ensure that your project proposal closely aligns with the University's strategic objectives, which will in turn render it more likely to be accepted and implemented.

HSU 2012-2013 Strategic Objectives for IT Project Prioritization

Project Prioritization Steering Committee

The Project Prioritization Steering Committeee meets each review cycle and submits the draft prioritized schedule to the Vice Presidents for their review and approval. The Project Prioritization Steering Committee members are:

• Anna Kircher, CIO
• Teresa Grenot, University Library Dean - Academic Affairs Division
• Mike Burghart, Director, Contracts & Procurement Office - Administrative Affairs Division
• TBD - Enrollment Management & Student Affairs Division
• Kristen Gould, Interim Director, Marketing & Communications - University Advancement Division

Supporting the committee:

• Josh Callahan, Director of Enterprise Technology - ITS
• Melinda Haynes Swank, Director, ITS Project Office

Project Prioritization Review Results

The following documents describe the outcome of the Fall 2012 project review:

• Project Prioritization Committee report for Fall 2012
• Description and timing of scheduled projects
• Graph of scores allocated to each submitted project

The following documents describe the outcome of the Spring 2012 project review:

• Project Prioritization Committee report for Spring 2012
• Description and timing of scheduled projects
• Graph of scores allocated to each submitted project

The following documents describe the outcome of the Fall 2011 project review:

• Project Prioritization Committee report for Fall 2011
  
• Description and timing of scheduled projects
• Graph of scores allocated to each submitted project

 More information

• See all Proposed Projects
• ITS Project Prioritization Business Process Guide