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(ITS Staff only)
Google provides an application called Google Apps Sync for Microsoft Outlook to enable you to use Outlook to access your Google email, contact lists, and calendar.
Accessibility and Google Apps became an issue recently when complaints of discrimination were filed against New York University and Northwestern University. The complaints charged that the schools’ Google Apps implementations were not fully compatible with text-to-speech conversion technology, thus discriminating against students who are blind.
Mac Mail may be used as a standalone email client for GMail. If you've never launched and configured Mac Mail, follow the steps below to do that. You'll also need to enable and configure the Advanced IMAP Controls Lab in GMail, or you'll get multiple copies of mail in your All Mail folder.
Step 1: Launch Mac Mail
If you're using an IMAP client like Mac Mail to manage your email, you must also install Google's Advanced IMAP Controls Lab. It enables you to choose which GMail labels show up in your mail client and prevents multiple copies of the same email from being downloaded.
If for any reason you do not want to use the web-based Google Apps, Outlook with Google Apps Sync or Mac Mail are the preferred local email clients. The settings provided below are for email clients that are not supported by Google or by HSU and are not recommended for University use.
If you choose to use an unsupported email client, IMAP is a better alternative than POP, as this ensures your mail stays on the server and you can access it from any computer via webmail.
First, you'll need to configure your IMAP client using the settings below.
Unlike many email clients, which show different messages with the same subject line in chronological order as they come in, Gmail groups all such messages together in a "conversation view". This can make it easier to organize and keep track of email threads, as well as present a tidier inbox display, However, if you really don't like it, you can switch back to the more traditional view. Instructions for how to do this are provided below.
You can also learn more about this and other Gmail configuration topics in our "First Things to Change" video tutorial.