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Review of Course Pro­pos­als for Extended Education

Approval of credit and non-credit courses offered through Extended Edu­ca­tion is a joint respon­si­bil­ity of that office and of the aca­d­e­mic depart­ment rea­son­ably con­gru­ent to the sub­ject mat­ter of the pro­posed course.

Extended Edu­ca­tion deter­mines need for the course, deter­mines that the offer­ing will not detract from enroll­ment in reg­u­lar courses (credit courses only), deter­mines facil­ity and sup­port avail­abil­ity, etc.

For Credit Courses the depart­ment approval indi­cates qual­ity con­trol over:

  • Course objec­tives and pur­poses (Is the course worthwhile?)
  • Are the course out­line and meth­ods of instruc­tions ade­quate to reach objectives?
  • Are con­tact hours suf­fi­cient to meet the unit value requested?
  • Is the instruc­tor com­pe­tent to use the mate­r­ial and achieve the objectives?
  • For Non-Credit Courses the depart­ment review and com­ment indi­cates the:

  • Depart­ment has had the oppor­tu­nity to review and comment
  • Course meets the intent for non-credit offerings
  • Fac­ulty meets stan­dards for teach­ing a non-credit offering
  • Mate­r­ial has been pro­vided to allow a judg­ment on these issues. Deci­sions beyond those out­lined above will be made by the Office of Dis­tance & Extended Education.


    Uni­ver­sity Policy/Faculty Hand­book rev. 1987


    Non­credit courses and insti­tutes offered through the exten­sion pro­gram shall be sub­mit­ted for advice and/or com­ment to the appro­pri­ate col­lege dean and/or depart­ment chair prior to the offer­ing being sched­uled by Extended Edu­ca­tion. The uti­liza­tion of uni­ver­sity facil­i­ties and the use of uni­ver­sity equip­ment are sub­ject to approval by the dean or depart­ment chair. Should there be no rea­son­ably con­gru­ent pro­gram or pro­grams in a col­lege, approval of the Office for Aca­d­e­mic Affairs shall be required. Non­credit courses or insti­tutes, as well as those offered for credit, will be reported to the faculty.


    In keep­ing with Uni­ver­sity pol­icy, courses offered for credit through the University’s Extended Edu­ca­tion pro­gram should be approved fol­low­ing appro­pri­ate con­sul­tive pro­ce­dures and review. It may be that in some instances (par­tic­u­larly those involv­ing inter­dis­ci­pli­nary stud­ies) no sin­gle depart­ment may be will­ing to assume respon­si­bil­ity to ini­ti­ate such a review. In such a case, the Direc­tor of Extended Edu­ca­tion should request the Dean of a School or Chair of a Divi­sion to take the pro­posal to his or her School or Divi­sion Cur­ricu­lum Com­mit­tee for a rec­om­men­da­tion. The deter­mi­na­tion as to which School or Divi­sion should con­duct the review should be made on the basis of pro­gram­matic sim­i­lar­ity. If no School or Divi­sion Com­mit­tee should be will­ing to assume respon­si­bil­ity for review, the Direc­tor of Extended Edu­ca­tion should request the Vice Pres­i­dent for Aca­d­e­mic Affairs to take the pro­posal to the Uni­ver­sity Cur­ricu­lum Com­mit­tee for a recommendation.

    For Instruc­tors: Pro­posal of
    Exten­sion courses for aca­d­e­mic credit

    Indi­vid­u­als and groups, on or off cam­pus, are requested to fol­low the pro­ce­dures indi­cated below when seek­ing approval for aca­d­e­mic credit to be awarded for any course, work­shop, or con­fer­ence offered through the Office of Dis­tance & Extended Edu­ca­tion at Hum­boldt State Uni­ver­sity. This includes both for credit only as well as optional credit courses. These pro­ce­dures must be fol­lowed each time a course is offered. Obtain a Course Pro­posal Form from this web­site or from the Office of Dis­tance & Extended Education.

    The infor­ma­tion nec­es­sary for ade­quate review includes:

    • course title, descrip­tion and objectives
    • brief course descrip­tion for use in publicity
    • brief instruc­tor biog­ra­phy for use in publicity
    • read­ing assign­ments and writ­ten projects
    • text­book requirements
    • method of eval­u­at­ing stu­dent work
    • units, con­tact hours, times, date, etc.
    • instructor’s vitae (if not CSU faculty)
    • instructor’s tran­script (if not CSU fac­ulty or grad­u­ate), upon request of Extended Edu­ca­tion coordinator
    • instructor/course coor­di­na­tor infor­ma­tion
      (birth date, HSU ID num­ber, address, phone num­bers,
      e-mail or other ways to con­tact instructor)

    Return the com­pleted form to the Office of Dis­tance & Extended Edu­ca­tion. It will be routed for cur­ricu­lum review and for sig­na­tures by the Depart­ment Chair and Dean of the Col­lege. The approval process should be ini­ti­ated early in the semes­ter the term before the course is offered.

    • If the course in not approved, the depart­ment will notify the appli­cant of the rea­sons for denial or to request addi­tional information.
    • If the course is approved the appli­cant will be noti­fied by mail (pro­posal yel­low copy).

    An agree­ment will be mailed to the instruc­tor about a month prior to the first week of the semester.

    Sub­mit all pub­lic­ity for review by the Office of Dis­tance & Extended Edu­ca­tion prior to release.

    A day or two before the first class meet­ing, the instruc­tor or course coor­di­na­tor should pick up a class ros­ter form and reg­is­tra­tion packet. The packet should include a class ros­ter of all paid/enrolled stu­dents, reg­is­tra­tion forms, eval­u­a­tion forms to be given each stu­dent on the last day (an enve­lope and instruc­tions will be pro­vided for stu­dents to return eval­u­a­tion to this office). If you are unable to come to our office dur­ing reg­u­lar hours, please call and let us know — your packet will be left with HSU Police (1st floor of Stu­dent & Busi­ness Ser­vices), open 24 hours a day/7 days a week.

    At the first class meet­ing, the instruc­tor may dis­trib­ute reg­is­tra­tion forms to any stu­dent in atten­dance not listed on the class ros­ter. Checks for the amount of the class fee, are payable to Hum­boldt State Uni­ver­sity. MasterCard/Visa/Discover credit cards are also accepted.

    On the first work­ing day fol­low­ing the ini­tial class meet­ing, the class instruc­tor needs to update the Office of Dis­tance & Extended Edu­ca­tion of enroll­ment by return­ing the reg­is­tra­tion forms and class roster.

    Prior to the last class meet­ing obtain the Final Roster/Grade Report. This report is gen­er­ated by HSU and is the offi­cial record of stu­dents who have paid for tak­ing your course for credit. Check it care­fully as it is not only impor­tant to your stu­dents, but it deter­mines your pay­ment. Stu­dents may be very dif­fi­cult to con­tact after the course is completed.

    Salary checks will be processed upon receipt of:

    • Final Grade Report (let­ter grades or credit/no credit assigned to each stu­dent), signed by instructor
    • Com­pleted Stu­dent Eval­u­a­tion Forms, and
    • Spe­cial Lec­turer Pay Request (con­fir­ma­tion of the num­ber of paid stu­dents and exact pay­ment the instruc­tor will receive), signed by instructor.

    Instruc­tors will be paid on the 15th of the month after the course has ended.


    Course Pro­posal Form

    Down­load and print out the the HSU Dis­tance & Extended Edu­ca­tion Course Pro­posal Form avail­able at link below. Sub­mit com­pleted form to Dis­tance & Extended Edu­ca­tion for review. (address below)

    To view and print a PDF, you will need Adobe Reader. It may be down­loaded FREE from the Adobe web­site.