Forming a club can be one of the most rewarding experiences of your college years but it can also be a ton of work. Find out how to maintain your recognized club status so your club can continue to enjoy the privileges and benefits that come with being a recognized club.
Photocopies
Photocopies can be made (up to 200 per year or a maximum of $10.00) free of charge at the Ticket Office in The Bookstore. This photocopying is limited to fliers and ads for events or meetings and does not include photocopies of internal club documents. Come to the Clubs Office and we will complete and approve the Copy Service Request form for you. You may then take your original and the Copy Service Request to the Ticket Office.
Once you have reached your 200 free copy limit at the Ticket Office, you will then be responsible to pay for photocopies. The cost is approximately 4 cents per copy.
If you wish to use your personal funds there is also a full service Copy Center located on the second floor of the Library that offers a variety of services such as: multiple copies, overheads, reductions and enlargements, etc. They also have self-service machines. It is open week-days, evenings, and week-ends. Stop by the Copy Center for more current information.
Graphic Services:
University Graphic Services, located in the Graphic Services Building (88), offers a variety of graphic services. Services they offer include: photo offset printing (achieved by a plate run on a printing press, the document to be reproduced must be camera ready), and typesetting (a process which transforms a written document into a camera-ready document). These processes produce a variety of type styles and sizes that create a professional look for your poster or flyer.
Posting:
Most campus buildings have at least one general bulletin board on which flyers can be posted. A list of these boards is available from the UC Information Counter.
Flyers and posters must be approved and stamped by the UC Info Counter prior to posting; otherwise, they will be removed! Clubs are allowed to post 55 posters for a maximum of two weeks. If you would like to have your flyers posted in either kiosk leave two with the counter staff. These flyers will stay up for a maximum of one week and must be 8 1/2” x 11”. Space in the kiosks is limited so posting is not guaranteed.
Residence Halls:
Clubs may leave eight approved posters at the Housing Office located on the second floor of the Jolly Giant Commons. These will be placed in each display cabinet in the residence halls by the duty LGAs. Additionally, you may leave 96 approved flyers to be posted on each floor by the LGAs on a space available basis. Flyers posted directly in the residence halls and/or Jolly Giant Commons or flyers without the approved university stamp will be removed from the halls. Any large banners on the 1st or 2nd floor of the JGC must be approved by the Residence Life Coordinator of Education and Social Justice (826-5534). Posters on the 3rd floor of the JGC must be approved by Arnold Wadell.
KHSU and KRFH:
Send these organizations a press release or public service announcement to publicize your event. The KHSU newsroom is located in the Bret Harte House, KRFH is located in Gist Hall 105C (or you can leave info in their Clubs Office mailbox).
The Lumberjack Newspaper:
Clubs may promote their events or meetings in the calendar section free of charge. You can pick up the Lumberjack form in the Clubs Office or in the Lumberjack Office (Nelson Hall East.) Complete the form and deliver it to The Lumberjack Newspaper, Nelson Hall East, Room 105 or 106. The form must be submitted to The Lumberjack by Friday at 4:00 p.m. for publication the next Wednesday. Publication is not guaranteed due to space limitations. You may also purchase ad space in the Lumberjack.
Newsletters/Brochures:
Your club may decide to publish a newsletter or brochure for distribution. It is important that you include the following disclaimer The views in this publication (by “club name”) do not necessarily reflect those of Humboldt State University. This must be included in all publications, even if the newsletter is intended only to be distributed to club members.
Off Campus Advertising:
The City of Arcata has installed kiosks around the downtown area that can be used for publicizing events. Many local merchants will display posters and flyers in storefront windows also. It is illegal to post materials on utility poles or other private property without the permission of the owner.
Bulk E-mail:
Clubs may advertise their events via bulk e-mail. You can pick up a Bulk E-mail Request
Form in the Wednesday Clubs Office. Bulk e-mail submissions must be received in the Clubs Office by 3pm on day to be published on Friday. Due to student and staff concerns about “junk mail,” the University is extremely selective in approving bulk e-mail. Your request must comply with the following criteria in order to be approved:
Chalking:
Chalking may be done on a limited basis and must first be approved by the Clubs Office and Plant Operations. Only white or colored “sidewalk chalk” may be used and there are limits as to where on campus you can chalk. Please stop by the Clubs Office to pick up the approval form and find out all of the details.
Staking:
Staking may be done on a limited basis and must first be approved by the Clubs Office and by Plant Operations. There are limits as to where on campus you can stake. There are also time limits for staking. Please stop by the Clubs Office to pick up the approval form and find out all of the details.
Press Releases and Public Service Announcements:
Send a press release or public service announcement to local news publications, radio and television stations to publicize your event. The Clubs Office can distribute your press release to all appropriate news media if via fax. You can also send it to the media yourself.
Also, you can post events on the clubs website and on Humboldt Now.
Bulk Rate Mailing:
If you are planning to mail at least 200 pieces of mail at one time there is a bulk-mailing rate. If University Printing is printing your document they can print the bulk mailing stamp right on it. There is also a hand stamp available from the AS Business Office, UC South Lounge, (707) 826-3771. The Post Office requires the letters to be pre-sorted and bundled together by Zip Code. They should be bundled by the first five digits of the Zip Code; those beginning with 955 need to be further sorted to the last digit. Once sorted, the letters need to be labeled as to Zip Code and placed in the mail bag in the AS Business Office. Your club account will be billed.
Banners on the Quad
There are a limited number of banner spaces allocated for use by Clubs and Organizations. Banner reservations may be made at the UC information Desk, (707) 826-4414. Each club is restricted to ten days (the equivalent of two weeks of Mon-Fri) of banner space per semester. Clubs may reserve one space at a time and have their banner posted for any number of days up to the ten day limit. In the event that all club spaces are reserved, clubs may still submit banners to the Information Desk. They will be posted in the event of a cancellation or no-show of another banner. Due to space limitations, the following guidelines must be adhered to:
Reservations for a banner space should be made well in advance of the event through the University Center Information Counter (826-4414).