Forming a club can be one of the most rewarding experiences of your college years but it can also be a ton of work. Find out how to maintain your recognized club status so your club can continue to enjoy the privileges and benefits that come with being a recognized club.
Liability Release Form:
If the regular activities of a recognized HSU club presents the potential or possibility of physical injury, all club members are required to have a Liability Release Form on file in the Clubs and Activities Office. This form MUST be on file prior to participation in any club activity or event and must be renewed each academic year.
Any club that sponsors a special event or activity outside the normal activities of the club which presents or may present the possibility or potential of injury, they must file event specific liability release forms for all participants prior to the event. This may require members who already have a Liability Release Form on file to complete an additional event specific Liability Release Form.
It is the responsibility of the officers of all clubs to fully understand the status of all members of their club regarding Liability Release forms. It is also the responsibility of club officers and club members to restrict participation of members who have not completed the required paperwork.
Liability Release Forms provide both the university as well as club members and officers with limited protection. They do not provide absolute exemption or freedom from liability. Club members and officers should constantly be vigilant to monitor events and activities for safety and risk reduction. Club members should NEVER provide instruction in areas or techniques in which they are not certified trainers or instructors.
In the event of an accident or injury, notify the Clubs and Activities Office immediately.
If traveling in personal vehicles or airplanes, you may need to complete additional forms which are listed below.
Emergency Medical Information Card:
Clubs going on field trips or traveling are encouraged to have each member fill out an Emergency Medical Information Card, available at the Clubs Office. These cards should be brought along to the activity by the individual(s) responsible for the activity.
Release and Hold Harmless Form For Air Travel:
Whenever members of a club travel to an official club activity on an airplane, a Release and Hold Harmless Form for Air Travel must be completed by every member traveling prior to the trip. These forms are available at the Clubs Office and will be kept on file at the Clubs Office. If your club has received funding from the CCC for the related travel no funds will be issued if these forms have not been completed before travel.
Authorization to Use Privately Owned Vehicles Form:
Whenever members of a club travel to an official club activity using a club member’s personal vehicle an Authorization to use Privately Owned Vehicles Form must be completed for each vehicle traveling prior to the trip. Again, if your club has received funding from the CCC for the related travel, no funds will be issued if these forms have not been completed before travel.
Medical Insurance:
There is no medical insurance covering clubs while on campus. Club members participating in activities involving any degree of risk are strongly encouraged to have their own medical insurance! Students may purchase medical insurance from the Associated Students.