HSU Clubs & Activities • Funding

Clubs Travel Grants

Club Coordinating Council:
The Club Coordinating Council (CCC) is a student board that approves all new clubs and allocates funding to clubs for travel. The CCC receives its funding from the Associated Students. Membership on the CCC gives you the opportunity to represent your club, and to be a part of the decision making process concerning club issues. Selections for CCC are held at the beginning of each school year. Contact the Club Coordinator for more information.

CCC TRAVEL FUNDS:
The Club Coordinating Council offers significant funding for club travel. These funds make it possible for clubs to travel to conferences or workshops they might be interested in but are unable to afford. Travel funds may be used towards conference fees, lodging and transportation costs. All appropriate liability waiver forms must be filled out and turned in to the Clubs Office before any funding will be allocated. Funding must be requested before the travel takes place. Approved funds are paid to the club after the travel takes place, and when the Reimbursement Expense Forms and proper receipts have been provided to the Clubs Office. Travel funds are only available for travel within the continental United States. If air travel is utilized, students must turn in all boarding passes with receipts.

*Groups may receive a total of $600 per year for travel. Download the Travel Funding Application or pick it up in the Clubs Office.

AS Event Funding Grants

Activities Coordinating Board/MultiCultural Center Allocation Board for Student Event Funding.

Clubs and Activities Small Grants up to $1,000

Clubs and Activities Small Grants are available for on-campus events and activities. Grants are used to encourage student groups to put on high quality events or invite speakers, performers, and professionals to campus. All events receiving a Clubs and Activities Small Grant must occur before the last day of spring semester.

Stipulations:

Preferences will be given to programs that have secured support from other sources, such as fundraising.
This money is not intended to fund equipment or classroom activities or endorse political candidates.
Food purchases must be an integral part of the event in order to receive up to $50.00 per grant. For food purchases over $50, written prior approval must be obtained from the Administrative Vice President, in consultation with the AS General Manager.
After the event, grant application will not be considered.
These funds can be used to pay travel costs for a speaker or performer.
No more than $1,000 can be allocated to any one organization in any one semester. If event funding includes an allocation from a cultural programming grant, no more than $2,500 can be given to a single event.
If an organization requires more than the maximum (over $1,000) for an event, members are encouraged to seek AS unallocated funds.

Cultural Programming Grants up to $2,500

Cultural Programming grants are available for on-campus events and activities that are free to HSU students, and open to the community. Grants will be provided for on campus events that promote social justice, educate and raise awareness of cultural diversity, equity, cultural celebrations and traditions. All events receiving a Cultural Programming Grant must occur before the last day of spring semester.

Stipulations:

Preferences will be given to programs that have secured support from other sources, such as fundraising.
This money is not intended to fund equipment or classroom activities or endorse political candidates.
Food purchases must be an integral part of the event in order to receive up to $200per grant. For food purchases over $200, grant recipients must complete a food funding form and obtain written prior
approval from the Administrative Vice President, in consultation with the AS General Manager.
After the event, grant applications will not be considered.
These funds can be used to pay travel costs for a speaker or performer.
No more than $2,500 can be allocated to any one organization in any one semester. If event funding includes an allocation from a Clubs and Activities grant, no more than $2500 can be given to a single event.
If an organization requires more than the maximum (over $2500) for an event, members are encouraged to seek AS unallocated funds.
All events receiving a grant must display the AS logo and the name of the sponsoring student group on all promotional materials. All publicity for events shall be reviewed and approved by the Clubs Office if you receive a clubs and activities small grant and by the MCC if you receive a cultural programming grant, in advance of posting.

Funding Limitations

Because these funds are student generated through Associated Students, there are some limitations that need to be considered when applying for funding.

We CAN fund the following

Publicity (flyers, posters, newspaper ads, etc.)
Lodging for speaker/performer
Supplies & Equipment rental for proposed events
Nonprofit/nondiscriminatory events
Fees for speaker/performer (people who are not HSU faculty, staff, administrators, or students)
Travel costs for speaker/performer

We CAN NOT fund the following

Equipment purchase or classroom activities
Food (except where food is an integral part of the program, but not the sole purpose of the event)
Alcohol
Nonevent specific publications/pamphlets/booklets
Tournaments/games/fundraising events
Clothing or costumes
Awards, wages, or specialty items for club members
Presenters or performers who are HSU faculty, staff, administrators, or students

Grant Application Process

Application for Funding must be typed and complete. Note: Events occurring after a grant deadline will not be considered for funding. The only exceptions are events occurring before the first grant deadline. Grants may be obtained at the Clubs and Activities Office or this download-able form (pdf)
Your club/organization adviser must sign the funding application form.
Applications can be submitted to the Clubs & Activities Office.
A student representative must be present at appointment time which will be emailed to the contact listed on the application. Failure to send a representative will likely result in a funding request denial.
All fliers advertising events must include an accessibility statement. See website for additional information.
If your event is canceled or postponed, please contact the Clubs Office as soon as possible.

These grants are provided and supported by the Associated Students of Humboldt State University.

Questions?

Call the Clubs & Activities Office at (707)826-3776 or the MultiCultural Center at (707)826-3364.

Fundraising

Types of Fundraisers:
There are a variety of fundraising activities clubs may sponsor. A few suggestions are:
food sales, car washes, drawings, dances, thons (walk-a-thon, etc.). Different fundraising activities may be regulated by certain campus policies. Income generated through fund raising must be deposited on a regular basis into your AS Checking Account. Contact the Clubs Office for further clarifications of policies or additional fundraising ideas.

Food and Merchandise Sales:
Only organizations recognized by the University may hold sales on campus by filling out the appropriate approval form at the Clubs Office prior to the date of the sale. One-week advance notice of your intent to sell food must be given to the clubs office. The staff can advise you of other sales happening on the Quad on the same day so that no two clubs are selling the same items. In order to sell food on campus, clubs and organizations must first obtain an annual Food Sale Permit from the Clubs Office. The organization requesting a permit must have read and be familiar with the Humboldt State University Food Sale Policy. Two members of the organization requesting the permit must view the “Serve Safe” training videos before a permit will be granted. Clubs may only sell food twice per week or a total of eight times per month. Academic clubs may also sell food in the buildings in which their departments are located. They must get approval from the Building Coordinator of the building where the sale is to be held and apply for a Food Sale Permit as stated above. The Clubs Office has cooking equipment available to clubs sponsoring fundraising events (see Club Supplies).

Drawings:
There are only three restrictions on drawings:

Only approved campus organizations can have them.
The word “drawing” must be used in publicity, not “raffle”.
Alcohol may not be offered as a prize.

Dances:
If you plan on holding a dance/concert in the University Center you need to be aware of the UC Dance/Concert policy. You should pick up a copy of this policy at the UC Info Counter or download it here before planning your event. They are more than happy to answer questions and to help make your event a success. In addition, you must provide a security staff at your dance. Security jackets and t-shirts are available in the Clubs Office.
Download the Student Event Application

Showing Videos:
Videos rented from local retail outlets, or owned by an individual, may NOT be shown as a fundraising activity. It is a violation of copyright law to charge admission to view videos rented in this manner. Your club could lose its university recognition by doing so.

Video Guidelines: Videos rented from local retail outlets, or owned by an individual, may NOT be shown as a fundraising activity. It is a violation of copyright law to charge admission to view videos rented in this manner. Your club could lose its university recognition by doing so. It is permissible to show rented videos if they are a part of “systematic instructional activities.” For example, showing a video of Romeo and Juliet followed by a discussion with a professor of English sponsored by the HSU Literary Society could be acceptable. Showing Back to the Future or other such entertainment features on a rainy Friday night without an instructional rationale would not. In addition, even if the video is part of “systematic instructional activities”, it is never okay to charge admission. It is important that any club showing a video be absolutely clear on this policy. With the recent advent of video piracy on the internet, the major motion picture companies now employ full time staff members who search universities for copyright violators. There have been a number of clubs and organizations that have been fined for showing videos on college campuses over the last two years.

Athletic Events:
For opportunities to be involved at HSU athletic events, contact Tom Trepiak, Associate Director of Athletics at (707)826-5959 or visit the Clubs Office to reserve tables at Football Games.

Donations:
Your Club may ask for donations from a variety of sources including club members parents, local retailers or National Corporations. Donors often use this as a tax write off and will ask you for your tax ID# or non-profit ID. To comply with this request, come to the Clubs Office and pick up a “Donation Acknowledgment” form. HSU does not give out the tax ID# (it is like giving out your social security number). Instead, we send a letter to the donators that they can use for tax write-off purposes. Monetary donations must be deposited into your clubs AS account.

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