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Resolution No. 2009-10-9: An Act to Amend the Associated Students Administrative Code and Elections

RESOLUTION No.  2009-10-9

AUTHORED BY:    Brandon Chapin, AS President

SIGNED BY:        *Kari Armstrong, Arts, Humanities and Social Sciences Representative
                        *Stephanie Partlow, Natural Resources and Sciences Representative  

REFERRED TO:    AS COUNCIL
                        ACTION SCHEDULED: 1-25-10                  

SUBJECT:            An Act to Amend the Associated Students Administrative Code and Elections Code

                WHEREAS,  The Associated Students of Humboldt State University currently has two Public Relations Coordinators, one (1) Public Relations Coordinator and one (1) Elections Commissioner; and,

WHEREAS, the Associated Students Council feels the tasks performed by the Public Relations Coordinator may be done in-house; and,

WHEREAS, this change requires an amendment to the Administrative and Elections Codes in the following manner; therefore,

                BE IT ENACTED, by the Associated Students Council that the following amendments are made to the Associated Students Administrative Code:

2.01   The Executive Committee shall consist of the A.S. President as chair of the committee, the A.S. Vice Presidents, the CSSA Representative(s), the A.S. Public Relations Coordinator(s) (ex-officio non-voting) the A.S. Elections Commissioner (ex-officio non voting), the A.S. Presents Representative, the A.S. General Manager or designee (ex-officio non-voting) and an A.S. Council representative nominated by the President and approved by a two-thirds (2/3) vote of Council.

Section 6       Associated Students Public Relations (PR) Coordinator(s) Elections Commissioner

6.01   The purpose of these this positions is to coordinate and implement an effective public relations campaign to enhance student and community awareness of the A. S. Government regarding its events and activities elections. Also, develop an active relationship between the student community and the Associated Students.

6.02   The A.S. Public Relations Coordinator Elections Commissioner shall be a students-at-large who are is not an A.S. Executive Officers nor A.S. Council representatives.

6.03   A.S. Public Relations Coordinators Elections Commissioner must meet the qualifications to be a student office holder as outlined in Elections Code, Section 5, Minimum Academic Qualifications for Office Holders.

6.05   The new A.S. President, at the Council transition meeting, may recommend the appointments of the Public Relations Coordinator Elections Commissioner position for the new academic year. 

6.06   In consultation with the A.S. President, the duties of the Public Relations (PR) Coordinator(s) Elections Commissioner shall be split according to the strengths and interests of each coordinator.  Duties include, but are not necessarily limited to the following list.

a.      Serve as Elections Commissioner as per Elections Code Section 4;

b.      Coordinate communication tools (including print media; electronic media and bulletin boards) into an effective public relations campaign to improve student and community awareness of the A.S. Government and its events and activities;

c.      Develop and coordinate an active relationship between the student community and the Associated Students;

d.      Prepare ad, news releases and public service announcements regarding the activities of the A.S. Government;

e.      Announce V. P., Council, and Committee vacancies in Lumberjack Newspaper as per Government Code, Section 5;

f.      Consult with College Representatives and other members of Council regarding publicity for their projects;

g.      Chair the A.S. Communications Committee;

hb.    Report on activities and actions to the A.S. Council regarding public relations A.S. elections efforts;

ic.      Administer the Public Relations Elections budget;

jd.      Establish and maintain weekly office hours;

ke.    Attend AS Council meetings, orientations, and retreats;

lf.      Be a non-voting member of the A.S. Executive Committee; and,
           
mg.    Serve through the AS transitional meeting in May.

BE IT ENACTED, by the Associated Students Council that the following amendments are made to the Associated Students Elections Code and that the Associated Students Elections Code be numbered accordingly:

1.03   The Elections Code shall be administered by the Elections Commissioner. The Elections Commissioner shall be chosen by the AS President from the appointed Public Relations Coordinators. (See Administrative Code Section 6). It will be the duty of the Elections Commission to enforce the Elections Code. The Elections Commissioner shall carry out procedures as set forth in the A.S. Constitution and the A.S. Code.

Section 3       Elections Commissioner

3.01       The Elections Commissioner shall be chosen by the A.S. President.

* Original Signatures are on file in the Associated Students Business Office