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Instructor Procedures for Credit Extension Courses

Individuals and groups, on or off campus, are requested to follow the procedures indicated below when seeking approval for academic credit to be awarded for any course, workshop, or conference offered through the Office of Extended Education at Humboldt State University. This includes both for credit only as well as optional credit courses. These procedures must be followed each time a course is offered. Obtain a Course Proposal Form from this website or from the Office of Extended Education.

The information necessary for adequate review includes:

• course title, description and objectives

• brief course description for use in extension catalog

• brief instructor "bio" for use in extension catalog

• reading assignments and written projects

• textbook requirements

• method of evaluating student's work

• units, contact hours, times, date, etc.

• instructor's vitae (if not CSU faculty)

• instructor's transcript (if not CSU faculty or graduate)

• instructor/course coordinator information
  (birth date, social security number, address, phone numbers,
  fax, e-mail or other ways to contact instructor)

Return the completed form to the Office of Extended Education. It will be routed for curriculum review and for signatures by the Department Chair and Dean of the College. The approval process should be initiated early in the semester the term before the course is offered.

• If the course in not approved, the department will notify the applicant of the reasons for denial or to request additional information.

• If the course is approved the applicant will be notified by mail (proposal yellow copy).

A contract will be mailed to the instructor about a month prior to the first week of the semester.

Submit all publicity for review by the Office of Extended Education prior to release.

A day or two before the first class meeting, the instructor or course coordinator should pick up a class roster form and registration packet. The packet should include a class roster of all paid/enrolled students, registration forms (along with a sample of what information is required), evaluation forms to be given each student on the last day (an envelope and instructions will be provided for students to return evaluation to this office). If you are unable to come to our office during regular hours, please call and let us know - your packet will be left with HSU Police (1st floor of Student & Business Services), open 24 hours a day/7 days a week.

At the first class meeting, the instructor may distribute registration forms to any student in attendance not listed on the class roster. Checks for the amount of the class fee, are payable to Humboldt State University; MasterCard/Visa is also acceptable.

On the first working day following the initial class meeting, the class instructor needs to update the Office of Extended Education of enrollment by returning the registration forms and class roster.

Prior to the last class meeting obtain the Final Grade Report. This report is generated by HSU's Banner reporting system and is the official record of students who have paid for taking your course for credit. Check it carefully as it is not only important to your students, but it determines your payment. Students may be very difficult to contact after the course is completed.

Salary checks will be processed upon receipt of: